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PMHC MDS - Domain name change - whitelisting required

May 05, 2022

Dear All,

As part of our transition to Logicly we’re updating our systems to be accessible under the logicly.com.au and logicly.au domains, rather than strategicdata.com.au.

The strategicdata.com.au domain will cease to be active on 31st May 2022.

If your organisation is whitelisting our domains to permit access to our applications please contact your IT department to request that they add the logicly.com.au and logicly.au domains. This is important to ensure your uninterrupted access. Note that we have no way of knowing if this is the case. If you are unsure, your IT department can assist.

While the strategicdata.com.au domain will remain registered and under our control for the foreseeable future we will no longer be exposing any application related content on that domain once our transition to the logicly domains is complete.

Kind regards, The Logicly team

Update to the PMHC MDS - 31/3/2022

March 31, 2022

PMHC MDS Update v1.15.7

We are pleased to announce that PMHC MDS Update v1.15.7 was released on March 31, 2022.

The following new validation has been implemented:

  • All entity key fields (Organisation Key, Practitioner Key, Client Key, etc) must start with a POSIX alphanumeric character (A-Za-z0-9)

    Some organisations have a small number of records that break this new rule by starting entity keys with one of the characters [#-.`’+$”%_:] These will cause issues if the data is modified. Please contact support@pmhc-mds.com for assistance.

The user guides have been updated to reflect these updates. They are available at https://docs.pmhc-mds.com/.

Update to the PMHC MDS - 12/12/2021

December 12, 2021

PMHC MDS Update v1.14.5

We are pleased to announce that PMHC MDS Update v1.14.5 was released on December 12, 2021.

The following functionality has been implemented in the Tools menu:

  • Added the User Auditing tab. This tab allows users with the User Management role to review users who have not recently logged in to the PMHC MDS.

The following enhancements have been added to the Data Entry interface:

  • Added help links on all measure items.

The user guides have been updated to reflect these updates. They are available at https://docs.pmhc-mds.com/.

Introducing Logicly - Strategic Data's new chapter

November 29, 2021

As you know, Strategic Data is the team behind the Primary Mental Health Care Minimum Data Set (PMHC MDS), developed on behalf of the Department of Health.

We’re getting in touch to let you know that we’re rebranding - Strategic Data will soon become Logicly.

Strategic Data logo

introduces its new chapter

Logicly logo

What changes for you?

Nothing, really. The support email for PMHC MDS will still be support@pmhc-mds.com and you'll be working with the same team who will continue to provide the same level of support and advice that we've always delivered.

Our approach to working with you won't change - the new name is a better representation of the evolution that has already happened.

Why did we change our name?

Logicly is more than just a new business name, it’s a recognition of how far we’ve come in our 25 years of business. We’ve transformed our approach, built a tried and tested process, and grown our skill set so that we’re less about managing data and more about solving complex information challenges.

Logicly is our new chapter. We know that we provide our greatest value when we partner with you to simplify complex information problems and co-design high quality, purpose-specific applications. And we achieve this by approaching each aspect of our work logically.

Head to our website for more information on why Strategic Data is about to become Logicly, or give us a call on +61 3 9340 9000.

Thanks for being an important part of our journey, and our future.

Team Logicly

Update to the PMHC MDS - 26/11/2021

November 26, 2021

PMHC MDS Update v1.14.1

We are pleased to announce that PMHC MDS Update v1.14.1 was released on November 26, 2021.

The following functionality has been implemented in the data entry and upload interfaces:

  • The !amhc reserved tag can now be applied to episode records.

The following functionality has been implemented in the user management interface:

  • An ‘Actions’ column has been added to the ‘Edit Roles’ tab. This allows removal of all of a user’s roles at an organisation. This action will also disable future password reminder prompts when the user doesn’t have roles at another organisation.
  • A user who has all their roles removed after this release, will no longer be able to login.

The user guides have been updated to reflect these updates. They are available at https://docs.pmhc-mds.com/.

Update to the PMHC MDS - 15/11/2021

November 15, 2021

PMHC MDS Update v1.13.4

We are pleased to announce that PMHC MDS Update v1.13.4 was released on November 15, 2021.

The following functionality has been implemented:

As previously announced, the following validation rules have now been implemented:

Upload API

We are pleased to announce that the PMHC MDS now supports an API for uploading files to the PMHC MDS. Developers of Client Information Management Systems (CIMS) can use the API to allow users to upload data to the PMHC MDS directly from the CIMS instead of exporting a file and then logging into the PMHC MDS to upload it.

Documentation is available at https://api.pmhc-mds.net/

Access to this service requires an API key. In order to obtain a key, please contact support@pmhc-mds.com.

Each integrator will be provided with their own unique API key which is associated with a PMHC MDS user account and an organisation based “scope”. The “scope” of the key and the roles the user is assigned in the PMHC MDS need to match for the key to be valid. The scope is limited to one Provider Organisation or PHN. An integrator will need to request multiple API keys if they need access to upload across multiple Provider Organisations or multiple PHNs.

The user guides have been updated to reflect these updates. They are available at https://docs.pmhc-mds.com/.

PMHC MDS notification of planned change to SIDAS outcome measures in uploads

September 17, 2021

PMHC MDS notification of planned change to SIDAS outcome measures in uploads

In the last week of October 2021, the PMHC MDS will be updated with a change to SIDAS outcome measures in uploads.

The PMHC MDS has been changing SIDAS outcome measures, such that if item 1 has the value “0 – Never”, all other items are set to 0.

Between now and the end of October, the PMHC MDS will change all other items to “98 - Not Required”, when item 1 has the value “0 – Never”. In the last week of October, the PMHC MDS will be changed to enforce the validation rule:

  • When item 1 has the value “0 - Never” all other items must be set to “98 - Not Required”

Therefore, when item 1 has the value “0 - Never” if any item has a value other than “98 - Not Required” an error will be generated and the upload will fail.

PMHC MDS outage scheduled for 7am AEST Thursday 16th September 2021

September 15, 2021

PMHC MDS outage scheduled for 7am AEST Thursday 16th September 2021

We will be performing urgent maintenance on part of our infrastructure on Thursday 16th September 2021 between 7:00am and 8:00am AEST.

We do not expect the outage to be longer than 10 minutes.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 7:00am AEST.

Thank-you for your patience whilst this work is carried out.

Update to the PMHC MDS - 9/9/2021

September 09, 2021

PMHC MDS Update v1.12.1

We are pleased to announce that PMHC MDS Update v1.12.1 was released on September 9, 2021.

The following changes have been implemented in the reports interface:

  • The estimated resident population figures used by the Acc-1, Acc-2, Acc-3 and App-1 reports have been updated to include data for each of the years 2017-2021. Reports will use the data from the year of the report, OR the data from the most recent prior year if not available.
  • Added a ‘View Report Code’ button to the results of reports using the PMHC and hAPI data sources. This shows the underlying SQL that is used to generate the report. Organisations who are trying to replicate the results of reports locally can use this SQL to understand what data is being included in each report.
  • Added 2022 public holiday data for use in the Wayback reporting template.

The following changes have been implemented in the upload and data entry interfaces:

  • Updated to v1.05 of the IAR-DST scoring inline with changes announced by the Department of Health.
  • Updated the SIDAS data entry form such that when item 1 - How often have you had thoughts about suicide? - is 0: Never, all other items are set to 98: Not Required.

The following bugfixes have been implemented:

  • Outcome Measure date validation has been relaxed to allow an Outcome Measure to be up to 7 days after the Episode End Date.
  • Fixed an error that was being returned when a user at a PHN tried to upload to an inactive Provider Organisation that was within the 3 month grace period.

PMHC MDS notification of planned change to K10+ scoring calculation

August 30, 2021

Notification of planned change to the K10+ scoring calculation

In the last week of October 2021, the PMHC MDS will be updated with a changed K10+ scoring algorithm.

The PMHC MDS has been scoring the K10+ using the following algorithm:

The Total score is computed as the sum of the scores for items 1 to 10. If any item has not been completed (that is, has not been coded 1, 2, 3, 4, 5), it is excluded from the total with the proviso that a completed K10 with more than one missing item is regarded as invalid.

Using this algorithm, a K10+ with one item missing and all other items scored as 1 will be regarded as valid and have a total score of 9, however the K10+ Total Score is defined as being in the range 10-50.

To resolve this issue, the scoring for the K10+ will be changed to a pro-rated approach so that the minimum total score is 10. The following formula will be used:

Total score = round( sum of valid scores / 9 * 10 )

For more information please refer to page 58 of AMHOCN’s Overview of clinician-rated and consumer self-report measures at https://www.amhocn.org/sites/default/files/publication_files/nocc_clinician_and_self-report_measures_overview_v2.1_20210913_1.pdf

Uploads that provide both the item scores and the total score will need to be updated to use the new algorithm. Alternatively, uploads could be updated to provide item scores and a total score of 99. Where item scores are provided with a total of 99 the PMHC MDS will calculate the total score.

Where item scores have been provided, existing data will be recalculated to use the new scoring.

PMHC MDS outage scheduled for 7am AEST Monday 30th August 2021

August 27, 2021

PMHC MDS outage scheduled for 7am AEST Monday 30th August 2021

We will be performing maintenance on part of our infrastructure on Monday 30th August 2021 between 7:00am and 8:00am AEST.

We expect the outage to be brief, however the system could be interrupted for up to 30 minutes.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 7:00am AEST.

Thank-you for your patience whilst this work is carried out.

Update to the PMHC MDS - 24/6/2021

June 24, 2021

PMHC MDS Update v1.11.0

We are pleased to announce that PMHC MDS Update v1.11.0 was released on June 14, 2021.

The following change has been implemented in the reports interface:

  • Updated the W1: Wayback quarterly report template.
    • Added links from the template to the user documentation
    • Changed the Client Measures and Experience section to report the Number of Initial, Review and Exit Measures completed during the period instead of the number of pairs of matched outcome measures.
    • Added Number of On-Time Events and Number of Events into the Key Performance Indicators section. These are the numerator and denominator used to calculate the % Achieved During Reporting Period. These have been added to assist organisations who are attempting to reproduce the KPI results.

    This new template also includes a table for the manual reporting of the ‘Consent to participate in TWBSS’ data, you do not need to report this for the Q4 April-June 2021 submission.

The following bugfix has been implemented in the data entry interface:

  • Updated the guide descriptions when viewing a WHO-5.

PMHC MDS outage scheduled for 9pm AEST Thursday 10th June 2021

June 04, 2021

PMHC MDS outage scheduled for 9pm AEST Thursday 10th June 2021

PMHC MDS outage scheduled for 9pm AEST Thursday 10th June 2021

We will be upgrading part of our infrastructure on Thursday 10th June 2021 between 9:00pm and 10:00pm AEST.

We expect the outage to be brief, however the system could be interrupted for up to an hour.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 9:00pm AEST.

Thank-you for your patience whilst this work is carried out.

Update to the PMHC MDS - 10/5/2021

May 10, 2021

PMHC MDS Update v1.10.1

We are pleased to announce that PMHC MDS Update v1.10.1 was released on May 10, 2021.

The following feature has been implemented in the reports interface:

  • A new report - G1: Residential Aged Care Facility Client Outcomes has been added when the PMHC data source is selected. This report summarises activity and outcomes for episodes delivered at least partly at residential aged care facilities.

Update to the PMHC MDS - 3/5/2021

May 03, 2021

PMHC MDS Update v1.10.0

We are pleased to announce that PMHC MDS Update v1.10.0 was released on May 3, 2021.

The following feature has been implemented in the data entry interface:

  • The tags input field will now offer suggestions for tags that have already been used on the same entity type within the Provider Organisation.

The following bugfix has been implemented in the data entry interface:

  • Fixed a bug where the start and end date filters were not working on all Organisations tabs.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 13/4/2021

April 13, 2021

PMHC MDS Update v1.9.6

We are pleased to announce that PMHC MDS Update v1.9.6 was released on April 13, 2021.

The following bugfix has been implemented in the upload interface:

  • Provide a more informative error when duplicate TWB Needs Identification records are provided in the same upload.

The following bugfix has been implemented in the reports interface:

  • Fixed a bug in the W1: Wayback quarterly reporting template where the template could not be opened if strings containing the characters &<> were part of the generated report.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 1/4/2021

April 01, 2021

PMHC MDS Update v1.9.4

We are pleased to announce that PMHC MDS Update v1.9.4 will be released on April 1, 2021.

The following functionality will be added to the reporting interface:

  • Added ‘W3: Data Quality Report: Missing TWB Episode data’ has been added to the Wayback reporting tab. This report can be used to monitor the quality of TWB Episode data by showing the rate of unknown values associated with fields on the TWB Episode record.
  • Added ‘W4: Data Quality Report: Missing TWB Needs Identification and Recommendation Outs’ has been added to the Wayback reporting tab. This report can be used to monitor the quality of TWB Episode data by showing the rate of TWB Episodes that do not have TWB Needs Identification and/or Recommendation Out records associated with the TWB Episode.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 27/3/2021

March 27, 2021

PMHC MDS Update v1.9.2

We are pleased to announce that PMHC MDS Update v1.9.2 was released on March 27, 2021.

The following bugfixes have been implemented in the reporting interface:

  • Fixed a bug where the Wayback Quarterly report (W1) always generated a report for the last quarter, irrespective of the date range selected.
  • Fixed a timeout in the A9 report.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 18/3/2021

March 18, 2021

PMHC MDS Update v1.9.0

We are pleased to announce that PMHC MDS Update v1.9.0 was released on March 18, 2021.

The following functionality has been added to the data entry interface:

  • The data entry interface has been changed so that the user is presented with a list of clients when they navigate to the data entry tab. Instead of searching for a client, and then filtering, finding a client has been reduced to a one step process of simply filtering.
  • A ‘View Clients’ tab has been added to the ‘Practitioner Details’ tab to allow viewing all the clients for a particular practitioner.

The following functionality has been added to the reporting interface:

  • An extra report ‘W2: High level summary of overall volumes by entity has been added to the Wayback reporting tab. This is a variation on the ‘A1: High level summary of overall volumes by entity’ report that is tailored to filter on active episodes (episodes that have one or more service contacts recorded in the period) that have an associated TWB Episode record.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS and HeadtoHelp Data Specification- 25/2/2021

February 25, 2021

PMHC MDS Update v1.8.2

We are pleased to announce that PMHC MDS Update v1.8.2 was released on February 25, 2021.

The following functionality has been added to the data entry interface:

  • Added Practitioner Level of Care to the IAR-DST Measure which can be associated with a HeadtoHelp (!covid19) tagged episode.

The following functionality has been added to the upload interface:

  • Added Practitioner Level of Care to the IAR-DST Measure which is required when uploading using the HeadtoHelp Hubs v3 Specification.

The following improvement has been made in the reporting interface:

The following bug fix has been implemented in uploads:

  • Fixed a bug in v3 specification uploads (The Way Back and HeadtoHelp) where an appropriate error was not returned when checking the collection occasion date against the episode end date.

The following bug fix has been implemented in data extracts:

  • Fixed a bug where some keys were incorrectly being interpreted as a scientific number causing an error in Excel.

HeadtoHelp Hubs Data Specification Update v3.0.2

We are also pleased to announce that the HeadtoHelp Data Specifications update v3.0.2 was released on February 25, 2021. The following updates have been implemented:

Data model and specifications

PMHC MDS Upload changes

We are also pleased to announce that changes have been made to improve the security of PMHC MDS uploads.

Uploads will be rejected by our incoming data scanning system if they do not meet the following requirements.

  • Must be either an Excel Workbook (.xlsx),
  • OR a zip (.zip) file containing CSV files,
  • AND must be less than 512MB

The first and second of these requirements were enforced already however files will be rejected at an earlier stage in the process after this update and as a consequence the behaviour of the system when files are rejected for this reason will be slightly different.

The file size restriction prevents our systems from becoming unstable if extremely large files are uploaded. We will monitor if this limit causes issues for anyone and adjust it if necessary.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Planned changes for PMHC MDS uploads - 25/2/2021

February 24, 2021

On the evening of 25 February 2021 changes will be made to improve the security of PMHC MDS uploads.

Uploads will be rejected by our incoming data scanning system if they do not meet the following requirements.

  • Must be either an Excel Workbook (.xlsx),
  • OR a zip (.zip) file containing CSV files,
  • AND must be less than 512MB

The first and second of these requirements were enforced already however files will be rejected at an earlier stage in the process after this update and as a consequence the behaviour of the system when files are rejected for this reason will be slightly different.

The file size restriction prevents our systems from becoming unstable if extremely large files are uploaded. We will monitor if this limit causes issues for anyone and adjust it if necessary.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Changes to HeadtoHelp Data Specification - Practitioner Level of Care - 23/2/2021

February 23, 2021

HeadtoHelp Hubs Data Specification v3.0.2

On 26 February 2021, a new field “Practitioner Level of Care” will be added to the IAR-DST record of the HeadtoHelp Hubs PMHC MDS Extension.

In order to incorporate these changes, the upload specification for the HeadtoHelp Hubs Data Specification will be updated.

A new field - Practitioner Level of Care - will be added to the IAR-DST record:

Description: The individualised level of care assessed by the practitioner for the referral

Field name: iar_dst_practitioner_level_of_care

Data type: string

Required: yes

Domain:

  • 1: Level 1 - Self Management
  • 2: Level 2 - Low Intensity Services
  • 3: Level 3 - Moderate Intensity Services
  • 4: Level 4 - High Intensity Services
  • 5: Level 5 - Acute and Specialist Community Mental Health Services
  • 9: Missing

Existing IAR-DST data will have the Practitioner Level of Care set to 9: Missing. All new data must use responses 1-5.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

headspace data is now available through the PMHC MDS

February 19, 2021

As announced in the Department of Health’s circular on 16/2/2021, we are pleased to announce that headspace data is now available through PMHC MDS reports and data extracts.

For more information about the availability of headspace data in the PMHC MDS please refer to the Department’s circular which has been published at https://pmhc-mds.com/communications/#/2021/02/16/FOR-INFORMATION-headspace-data-in-the-Primary-Mental-Health-Care-Minimum-Data-Set/.

FOR INFORMATION: headspace data in the Primary Mental Health Care Minimum Data Set

February 16, 2021

The below circular was sent to PHN CEOs on Tuesday 16 February 2021.

-----------------------

Primary Mental Health Care Minimum Data Set Circular 2021/01 – January 2020

Availability of headspace data
Purpose

This circular outlines the availability of headspace (hAPI) data in the Primary Mental Health Care Minimum Data Set (PMHC MDS) for Primary Health Networks (PHNs) from 19 February 2021. The data available will be from the period 2019-20.

The department has been working with headspace National (hN) and Strategic Data to identify a technical solution to include hAPI data into the PMHC MDS. The technical solution has been designed with the intent that:

  • headspace National will upload consented data to the PMHC-MDS on behalf of all headspace centres
  • PHNs will be able to view aggregate data and download consented unit record data for the services they commission from headspace centres
  • The department will be able to view aggregate data and download consented unit record data for all headspace centres
  • Local headspace centres will be able to view aggregate data and download consented unit record data for their activity
  • Data will be uploaded quarterly and will be available within a month of the quarter’s completion.

This circular outlines the key technical issues to consider when using headspace data.

Access to and use of hAPI data

The PMHC MDS concept of an episode requires that all service contacts and collection occasions for an episode must occur at the same provider organisation. In the headspace context, this would mean that all occasions of service for any single episode would have to be delivered at a single headspace centre.

headspace has a different episode model that allows episodes to span multiple provider organisations and even multiple PHNs (primarily through the introduction of satellite centres). In order to support the headspace model, the PMHC MDS headspace specification was designed to allow for service contacts and collection occasions to be provided by a different organisation to the organisation that initiated the episode.

The hAPI data is being made available in the PMHC MDS to support the department, PHNs, hN and headspace centres in their role of monitoring and reporting on delivery of primary mental health care.

hAPI data in PMHC MDS

There are a number of important factors to consider when reviewing hAPI data in the PMHC-MDS:

  1. hAPI data in the PMHC MDS only includes consented records. Therefore, a report drawn from the PMHC MDS will likely differ from the quarterly activity reports provided by headspace National or the headspace Tableau dashboards which include all records as they are reported at an aggregate centre and/or PHN level rather than at the individual level. Similarly, any report directly sourced from a headspace centre may also differ if they have included all records in their report.

    The headspace reports in tableau will continue to be available to PHNs and will provide a full aggregated picture of activity at headspace centres.

    For information regarding consent please refer to the headspace extranet – ourspace, at https://headspaceaus.sharepoint.com/:b:/r/sites/ourspace/resources/hapi/Shared%20Documents/Reference%20Documents/Primary/hAPI%202.0%20Consent%20Text%20V2.0.pdf?csf=1&web=1&e=gXgkr2

  2. All data for an episode of care that has been delivered across multiple headspace centres have been excluded from reports and data extracts. These episodes represent a relatively small proportion of the total headspace episodes (approximately 1%), however a limited number of centres and PHNs will be more affected than others (particularly those with linked satellite services). The Department will issue separate comms to the affected PHNs. The Department is undertaking a review of the PMHC MDS episode model in 2021 to try and address this issue. In the meantime a new report has been created, exclusively for hAPI data, that summarises the data excluded because it is part of an episode delivered across multiple centres (report A12, described below).

  3. The Category A-C PMHC-MDS standard reports have been modified to allow for headspace specific reports. The Category D: Key Performance Indicators and Category E: Reports for data managers to monitor data supply series have not been modified as they are not pertinent for headspace. The A5 and B3 reports have had an extra ‘Funding Source’ selector added when viewing headspace data. Two new reports have been added – an A12 – Episodes shared across multiple organisations and B7 – Activity Report – hAPI Funding Source. Details about all reports are available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/reporting.html has been updated to include headspace reports.

Recording headspace centre activity

With the availability of headspace centre data in the PMHC MDS, hAPI is the data collection vehicle for all activity delivered in a headspace centre, including services such as youth severe. As such, headspace centres will not be required to submit data directly to the PMHC MDS for any activities including those funded outside the core headspace contract. This is to ensure headspace centres can meet their obligations and to avoid duplication of records within the PMHC-MDS.

headspace centres

headspace centres will be able to view reports but will not be able to read or edit the unit record level data in the PMHC MDS system – only hN will have that capacity. headspace centres will be able to download a version of their own data at the unit record level to use for their own local purposes (e.g. into spreadsheets for analysis, etc).

hN will liaise with Strategic Data for each of the headspace centres to gain access to the PMHC MDS to view reports for their activity.

Detailed specifications can be found on the PMHC MDS website https://docs.pmhc-mds.com/projects/data-specification-headspace/en/v2/

The Reports User Guide on the PMHC-MDS website at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/reporting.html has been updated to include headspace reports.

Further information

If you have any questions, please contact General PMHC MDS – Strategic Data support@pmhc-mds.com, (03) 9340 9000

hAPI collection – headspace National support@headspace.org.au

headspace Tableau reporting – headspace National datareporting@headspace.org.au

Other queries? Department of Health mental health research and data mentalhealthdata@health.gov.au

Update to the PMHC MDS - 7/2/2021

February 07, 2021

PMHC MDS Update v1.7.3

We are pleased to announce that PMHC MDS Update v1.7.3 was released on February 7, 2021.

The following improvement has been made in the data extract interface:

  • A new data extract interface has been implemented. This allows users to filter/sort in order to find the organisation for which they wish to extract data. In particular this will help users with access to a large number of organisations.

The following bug fix has been implemented in data extract:

  • Fixed a bug where all data linked to an episode was not being included in the data extract.

The following bug fix has been implemented in uploads:

  • Fixed a bug involving collection occasion date bound checks in version 3 specifications.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS and HeadtoHelp Data Specification- 31/1/2021

January 31, 2021

PMHC MDS Update v1.7.1

We are pleased to announce that PMHC MDS Update v1.7.1 was released on January 31, 2021.

The following improvements have been made in data entry:

  • Optimisations have been made to improve the speed of client search.

The following improvements have been made in uploads:

  • Optimisations have been made to improve the speed of deletions.

The following bug fixes have been implemented in the reports interface:

  • Fixed a bug where extraneous information was shown when changing the end date.

HeadtoHelp Data Specification Update v3.0.1

We are also pleased to announce that HeadtoHelp Data Specification Update v3.0.1 was released on January 31, 2021. The following updates have been implemented:

Data model and specifications

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 20/1/2021

January 20, 2021

PMHC MDS Update v1.6.1

We are pleased to announce that PMHC MDS Update v1.6.1 was released on January 20, 2021.

The following features have been implemented:

  • Help links have been added on all tabs.

The following improvements have been made in in data extracts:

  • Optimisations have been made to improve the speed of creating data extracts.
  • An extra option - Include all data associated with matched episodes - has been added to the data extract tab. Previously data extracts would select all service contacts between the two selected dates, get their episodes and other associated entities, but there could be service contacts on those episodes that are outside the selected dates. Those service contacts were not included in the data extract. This new option allows you to include these service contacts.

The following bug fixes have been implemented in the data entry interface:

  • Fixed a bug where service contact tags could not be edited.

The following bug fixes have been implemented in the upload interface:

  • Validation on the !covid19 tag was relaxed so that it could continue to be used with PMHC MDS version 2 standard uploads.
  • Fixed a bug causing an error in The Way Back Support Service version 3.0 uploads where a TWB Plan or TWB NI was supplied without a matching TWB Episode record.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 13/1/2021

January 13, 2021

PMHC MDS Update v1.5.5

We are pleased to announce that PMHC MDS Update v1.5.5 was released on January 12, 2021.

The following bug fixes have been implemented in the data entry interface:

  • Fixed a bug where the TWB Recommendation Outs Status values could not be modified or added on the Episode edit details form

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 23/12/2020

December 23, 2020

PMHC MDS Update v1.5.4

We are pleased to announce that PMHC MDS Update v1.5.4 was released on December 23, 2020.

HeadtoHelp Hubs extension

The Primary Mental Health Care Minimum Data Set (PMHC MDS) has been extended to allow data collection for the HeadtoHelp Hubs programs. This extension is only to be used if your organisation is a HeadtoHelp Hubs intake or hub organisation.

The HeadtoHelp Hubs specification is available at https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/.

The PMHC MDS has been extended to allow upload, data entry and report filtering against this specification.

PHNs and their HeadtoHelp Hubs intake and hub provider organisations are able to either export data from their client systems and upload to the PMHC MDS or manually create spreadsheets that can then be uploaded. Example upload files are available in the HeadtoHelp Hubs Upload Specification at https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/data-specification/upload-specification.html.

Data may be uploaded in either Excel or CSV format.

There is a Developers PMHC MDS website available for testing/training purposes for PHNs, Provider Organisations and third-party developers. See: https://docs.pmhc-mds.com/projects/user-documentation/en/latest/faqs/system/access.html#can-i-have-an-account-to-test-adding-data-and-for-training-new-staff.

The HeadtoHelp Hubs data entry interface is also available. It allows users to manually enter HeadtoHelp Hubs data through online forms as an alternative to uploading a spreadsheet or file. The HeadtoHelp Hubs User Guide is available at https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/user-documentation/. Information on adding HeadtoHelp data to an episode is available at https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/user-documentation/data-entry-user-guide.html#adding-a-client-s-headtohelp-episode-data

Reports have been updated so that they can filter episodes using either the existing !br20 tag or the HeadtoHelp Hubs !covid19 episode tag that has been introduced in order to support the Australian Government Mental Health HeadtoHelp Hubs program. Please refer to https://docs.pmhc-mds.com/projects/data-specification/en/v2/reserved-tags.html for full details of when and how to use these tags.

The following bug fixes been implemented in the reporting tab:

  • Fixed a bug so that only !wayback tagged records are included in The Way Back quarterly reports.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

HeadtoHelp - https://docs.pmhc-mds.com/projects/data-specification-headtohelp/en/v3/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 7/12/2020

December 07, 2020

PMHC MDS Update v1.4.0

We are pleased to announce that PMHC MDS Update v1.4.0 was released on December 7, 2020.

The following new features have been implemented in the data extract tab:

  • The Data Extract tab now includes a checkbox to ‘Include data from all specifications’. This downloads a file that is a combination of all of the extensions listed at https://docs.pmhc-mds.com/. The resulting file cannot be uploaded. This is a download only format. It is based on the most recent version used by either the core specification or an extension.
  • Optimisations have been applied to the data extract query to improve speed.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 15/11/2020

November 15, 2020

PMHC MDS Update v1.3.0

We are pleased to announce that PMHC MDS Update v1.3.0 was released on November 15, 2020.

The following new features have been implemented to assist user management:

  • A daily summary of changes to users roles will be sent to users when their roles are changed

The following new features have been implemented in the reporting interface:

  • Reports can now be downloaded directly from the query form without the need to view the report first
  • Reports can now be downloaded in JSON format as well as the existing CSV format

The following bug fixes have been implemented in the Wayback reporting interface:

  • Fixed a bug where 1: Straight or Heterosexual responses were being included in the LGBTIQ client group

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 9/11/2020

November 09, 2020

PMHC MDS Update v1.2.7

We are pleased to announce that PMHC MDS Update v1.2.7 was released on November 9, 2020.

The following bug fixes have been implemented in the reporting interface:

  • Fixed a bug where viewing an upload and then going back to the ‘View Upload’ tab caused an error

The following bug fixes have been implemented in the Wayback reporting interface:

  • Fixed a bug where the Wayback tab was not showing any fields
  • Fixed a spelling error in the Wayback Reporting Template

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS and Wayback Quarterly Report Template - 21/10/2020

October 26, 2020

PMHC MDS Update v1.2.5

We are pleased to announce that PMHC MDS Update v1.2.5 was released on October 21, 2020.

The following features have been implemented in the reporting interface:

  • The Way Back Quarterly reporting function is now available. It allows users to automatically populate The Way Back Quarterly Report using data contained in the PMHC MDS.

    To access the report follow the instructions at https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/user-documentation/reports-user-guide.html

    Running the report will result in an Excel spreadsheet being downloaded. The spreadsheet will then require some manual completion before providing to Beyond Blue or your PHN.

  • Fixed a bug where some users with the Aggregate Reporting role received a 403 Error

The following features have been implemented in the data entry interface:

  • Improved the speed of the client search
  • Fixed a bug where episodes that were uploaded with the !wayback tag but no corresponding TWB Episode record where not display correctly in the Data Entry interface

The following bug fixes have been implemented in the upload interface:

  • Fixed a bug where upload summary stated that a collection occasion was ‘added’ when it should have stated ‘updated’
  • Improved the preprocessing of CSV files with Byte Order Marks

The following bug fixes have been implemented in data extracts:

  • The missing date 09099999 has been included in the data extract for TWB Episode records

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

PMHC MDS file upload outage scheduled for 9pm AEDT Thursday 15th October 2020

October 14, 2020

PMHC MDS file upload outage scheduled for 9pm AEDT Thursday 15th October 2020

The outage that was announced for 9pm AEDT Monday 12th October has been postponed until Thursday 15th October 2020. We will now be upgrading part of our infrastructure on Thursday 15th October 2020 between 9:00pm and 9:30pm AEDT.

We expect the outage to be brief, however the system could be interrupted for up to half an hour.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 9:00pm AEDT.

Thank-you for your patience whilst this work is carried out.

PMHC MDS file upload outage scheduled for 9pm AEDT Monday 12th October 2020

October 12, 2020

PMHC MDS file upload outage scheduled for 9pm AEDT Monday 12th October 2020

We will be upgrading part of our infrastructure on Monday 12th October 2020 between 9:00pm and 9:30pm AEDT.

We expect the outage to be brief, however the system could be interrupted for up to half an hour.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 9:00pm AEDT.

Thank-you for your patience whilst this work is carried out. Apologies for the late notice.

Update to the PMHC MDS - 29/9/2020

September 29, 2020

PMHC MDS Update v1.1.2

We are pleased to announce that PMHC MDS Update v1.1.2 was released on September 29, 2020.

The following bug fixes have been implemented in the upload interface:

  • Fixed a bug when multiple Recommendation Outs with the same Provider were recorded in the upload
  • Fixed a bug where TWB Plans or TWB NIs were not associated with a TWB Episode
  • Enhanced some TWB error messages to provide more specific details

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 20/9/2020

September 20, 2020

PMHC MDS Update v1.1.0

We are pleased to announce that PMHC MDS Update v1.1.0 was released on September 20, 2020.

The following features have been implemented:

  • An “Aggregate Reporting” role has been added. The existing “Reporting” role gives users access to both the “Reporting” and the “Data Extract” tabs. This new role only provides access to the “Reporting” tab. If a user is required to see aggregate reports, but not unit record data, they can be assigned the “Aggregate Reporting” role without the “Reporting” or “Data Entry” roles and they will not have access to unit record data. Users have not been assigned the “Aggregate Reporting” role. User Managers will need to update users to this new role, if appropriate.
  • The “Roles of Assigned Users” table has been redesigned to be more consistent with the “View Roles” and “Edit Roles” tables.

The following bug fixes have been implemented in the reporting interface:

  • Fixed a bug when a provider organisation has a ‘/’ in their organisation key

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - 7/9/2020

September 07, 2020

PMHC MDS Update v1.0.7

We are pleased to announce that PMHC MDS Update v1.0.7 was released on September 7, 2020.

The following bug fixes have been implemented in the data entry interface:

  • Fixed a bug where service contacts and collection occasions were not sorted correctly.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

Update to the PMHC MDS - and Wayback Data Specifications - 27/8/2020

August 27, 2020

PMHC MDS Update v1.0.2

We are pleased to announce that PMHC MDS Update v1.0.2 was released on August 27, 2020.

The following features have been implemented in the data entry interface:

The following bug fixes have been implemented in the data entry interface:

  • Fixed a bug where field order in the Service Contact ‘View Details’ tab was inconsistent with the ‘Edit Details’ and ‘Add Details’ tabs.
  • Fixed unclear wording when hovering over the icon that allows you to make a copy of a service contact. The hover wording previously said ‘Duplicate Service Contact’. It has been updated to ‘Copy as new service contact’ and the icon has been moved to the right of the table.

The following bug fixes have been implemented in the reporting interface:

  • Fixed a bug where the data selectors in the B3 report showed inconsistent behaviour after clicking the ‘Back’ button from a previously generated B3 report.

The following bug fixes have been implemented in the users interface:

  • Fixed a bug where the Expires and Last changed times on the User Details tab was being displayed in UTC +0 timezone. It is now being displayed in the logged in user’s local timezone.

The user guides have been updated to reflect these updates. They are available at:

PMHC - https://docs.pmhc-mds.com/projects/user-documentation/en/latest/

The Way Back - https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/

The Way Back Data Specifications Update v3.0.1

We are also pleased to announce that The Way Back Data Specifications Update v3.0.1 was released on August 17, 2020. The following updates have been implemented:

Data model and specifications

  • TWB Episode - Transgender Status - Added value ‘9 - Not stated / Unknown’
  • TWB Episode - Intersex Status - Added value ‘9 - Not stated / Unknown’

Validation Rules

  • TWB Episode
    • Updated the validation for TWB Episode - Primary Nominated Professional Contact Exit Date so that it must not be before Episode - End Date

Update to the PMHC MDS - 27/07/2020

July 27, 2020

PMHC MDS Update v0.38.3

We are pleased to announce that PMHC MDS Update v0.38.3 was released on July 27, 2020.

The following bug fixes have been implemented in the data entry interface:

  • Fixed a bug where an error was being produced when inputting collection occasion keys.

The following bug fixes have been implemented in the upload interface:

  • Fixed a bug where files marked as optional in The Way Back specification were being required.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

PMHC MDS extension - The Way Back - Upload rollout (9/7/2020)

July 09, 2020

PMHC MDS extension Way Back upload rollout and training

The Primary Mental Health Care Minimum Data Set (PMHC MDS) has been extended to allow data collection for specific programs. These specifications are only to be used if your organisation is providing services under the program.

The Way Back Support Service

People who have attempted suicide or experienced a suicidal crisis often experience severe distress in the days and weeks immediately afterwards, and they are at high risk of attempting again.

Beyond Blue developed The Way Back Support Service to support them through this critical risk period. A Support Coordinator contacts the person within one business day of receiving their referral and tailors a program for up to three months after discharge from hospital. This program is built on personal connection and integration with community services.

Read more at https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/introduction.html.

The Way Back Support Service Minimum Data Set and Dictionary

The Way Back Support Service Minimum Data Set is an extension of the Primary Mental Health Care Minimum Data Set (PMHC MDS), the current Way Back Support Service Minimum Data Set and Dictionary is available at https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/.

STAGE 1 - Submitting The Way Back data via Upload only

Stage 1 has been released in the PMHC MDS for Upload. During the initial stage of implementing The Way Back records in the PMHC MDS, PHNs and their service providers will be able to either export data from their client systems and upload to the PMHC MDS or manually create spreadsheets that can then be uploaded. Example upload files are available in The Way Back Upload Specification at https://docs.pmhc-mds.com/projects/data-specification-wayback/en/v3/data-specification/upload-specification.html.

Data may be uploaded in either Excel or CSV format.

There is a Developers PMHC MDS website available for testing/training purposes for PHNs, Provider Organisations and third-party developers. See: https://docs.pmhc-mds.com/projects/user-documentation/en/latest/faqs/system/access.html#can-i-have-an-account-to-test-adding-data-and-for-training-new-staff.

STAGE 2 - Submitting The Way Back data via Data Entry

The Data Entry Interface will be released in the second stage of development and will allow users to manually enter The Way Back data through online forms instead of uploading a spreadsheet or files.

We will announce when this functionality is available.

PMHC Helpdesk Training and Support

The PMHC Helpdesk is available to support Developers, Primary Health Networks and Provider Organisations implementing The Way Back Support Service through the PMHC MDS.

We can host an online discussion to assist with technical requirements, where to start or to host an online training session for users of either the Upload feature, or the Data Entry Interface when available. Contact us to arrange customised training for your organisation’s needs

The PMHC Helpdesk is available weekdays between the hours of 10:00 am - 6:00 pm AEST. Please email us on support@pmhc-mds.com with any enquiries.

Update to the PMHC MDS - 25/06/2020

June 25, 2020

PMHC MDS Update v0.37.4

We are pleased to announce that PMHC MDS Update v0.37.4 was released on June 25, 2020.

The following bug fixes have been implemented in the data entry interface:

  • Fixed a bug where deletion of collection occasions was slow.

The following bug fixes have been implemented in the upload interface:

  • Fixed a bug where deletion of collection occasions was slow.
  • Fixed a bug where some users could not see their previous uploads.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

Reminder of end of life for PMHC MDS Version 1 upload format - 9/6/2019

June 09, 2020

The PMHC MDS currently supports uploads in both the Version 1 format as documented at http://docs.pmhc-mds.com/projects/data-specification/en/v1/ and the Version 2 format as documented at http://docs.pmhc-mds.com/projects/data-specification/en/v2/.

After the 30th of June 2020 the PMHC MDS will no longer accept uploads using the Version 1 format. Please ensure that you have migrated to using the Version 2 format before this date.

A summary of the changes between version 1.0 and 2.0 are as follows:

  • Version 2.0 introduces a new metadata file or worksheet. In version 1.0 a version number had to be specified as the first row in every row/worksheet. This row has been removed from version 2.0 and the version number has been moved into a separate worksheet. See https://docs.pmhc-mds.com/projects/data-specification/en/v2/upload-specification.html#metadata-file

  • The following new fields will be added to the Organisation record:
    • Start Date
    • End Date
  • The following field will be retired from the Organisation record:
    • Provider Organisation Status
  • The following new field will be added to the Episode record:
    • Continuity of Support

Update to the PMHC MDS - 4/06/2020

June 04, 2020

PMHC MDS Update v0.37.3

We are pleased to announce that PMHC MDS Update v0.37.3 was released on June 4, 2020.

The following bug fixes have been implemented in the data entry interface:

  • Fixed a bug where logging out while editing a Users’ roles did not update the navigation bar.
  • Fixed a bug where the ‘Tags’ field was not saving data in the add Collection Occasion form.
  • Fixed a bug where the ‘Venue’ field was not displaying the ‘Not applicable (Service Contact Modality is not face to face) value in the Service Contact add and edit forms.
  • Enabled the pre-filled fields based on the value of ‘No Show’ to be edited in the Service Contact add and edit forms.

The following bug fixes have been implemented in the upload interface:

  • Fixed a bug where the username didn’t filter on the view uploads table.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

Update to the PMHC MDS - 1/06/2020

June 01, 2020

PMHC MDS Update v0.37.2

We are pleased to announce that PMHC MDS Update v0.37.2 was released on June 1, 2020.

The following features have been implemented in the user management interface:

  • Filtering has been enabled on the Invites table

The following features have been implemented in the data entry interface:

  • The Service Contact add and edit forms have been rearranged so that ‘No Show’ is after ‘Service Contact Date’. The following fields are now pre-filled based on the value of ‘No Show’:
    • Service Contact - Type
    • Service Contact - Postcode
    • Service Contact - Modality
    • Service Contact - Venue
    • Service Contact - Duration

The following features have been implemented in the upload interface:

  • PHN users can now see all uploads for their PHN
  • Data entered, but not saved before a timeout is now saved so that the data can be restored if the user logs back in within 15 minutes

The following bug fixes have been implemented in the reports interface:

  • Corrected the B6 Option from ‘Primary focus of treatment plan’ to ‘Principal focus of treatment plan’
  • Fixed a bug where the ‘Request’ button was inactive and no error messages where shown when there was no active organisation with the reporting period

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

Update to the PMHC MDS - 29/04/2020

April 29, 2020

PMHC MDS Update v0.36.4

We are pleased to announce that PMHC MDS Update v0.36.4 was released on April 29, 2020.

The following features have been implemented in the user management interface:

  • User managers can now see outstanding and expired invitations
  • User managers can now revoke and delete invitations
  • User managers can now reissue invitations
  • When a user is invited to the PMHC MDS their roles are now included in the invitation email
  • Email generated by the invitation process are now HTML formatted
  • Users and user managers can now see password change details

The following features have been implemented in the data entry interface:

  • The user is now warned of unsaved changes before logging out or changing tabs

The following bug fixes have been implemented in the data entry interface:

  • Updates to fix unexpected logouts

The following features have been implemented in the upload interface:

  • HTML emails are now supported

The following bug fixes have been implemented in the upload interface:

  • Fixed a bug so that when a user with organisation management tries to upload data for organisations past their grace period and the upload also contains organisation data the upload is not allowed and an error message is generated.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

Update to the PMHC MDS - 10/03/2020

March 10, 2020

PMHC MDS Update v0.35.0

We are pleased to announce that PMHC MDS Update v0.35.0 was released on March 10, 2020.

The following features have been implemented in the data entry interface:

  • Multiple updates have been made to improve the PMHC MDS compliance with WCAG AA 2.0 accessibility standards
  • Added links from data entry fields to the data specification

The following features have been implemented in the reporting interface:

  • All the A series, B1, B2, B3 and B4 and all the C series reports have been updated so that they can filter episodes using the !br20 episode tag that has been introduced in order to support the Australian Government Mental Health Response to Bushfire Trauma. Please refer to https://docs.pmhc-mds.com/projects/data-specification/en/v2/reserved-tags.html for full details of when and how to use this tag. Note that while PHN’s funded under the Response must report in-scope activity using this flag, all PHN’s may use the flag to do so.
  • A11 - Data Quality Report: Episodes with no service contact.

The following features have been implemented in the upload interface:

  • Upload errors have been improved so that they show both the row the error is occurring in and the key of the record pertaining to the error.

The following bugfixes have been implemented in the upload interface:

  • Fixed a bug when the checking of episode end dates against collection occasion dates where collection occasion dates were being modified in the same upload.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

Reminder of end of life for PMHC MDS Version 1 upload format - 3/3/2019

March 03, 2020

The PMHC MDS currently supports uploads in both the Version 1 format as documented at http://docs.pmhc-mds.com/projects/data-specification/en/v1/ and the Version 2 format as documented at http://docs.pmhc-mds.com/projects/data-specification/en/v2/.

After the 30th of June 2020 the PMHC MDS will no longer accept uploads using the Version 1 format. Please ensure that you have migrated to using the Version 2 format before this date.

A summary of the changes between version 1.0 and 2.0 are as follows:

  • Version 2.0 introduces a new metadata file or worksheet. In version 1.0 a version number had to be specified as the first row in every row/worksheet. This row has been removed from version 2.0 and the version number has been moved into a separate worksheet. See https://docs.pmhc-mds.com/projects/data-specification/en/v2/upload-specification.html#metadata-file

  • The following new fields will be added to the Organisation record:
    • Start Date
    • End Date
  • The following field will be retired from the Organisation record:
    • Provider Organisation Status
  • The following new field will be added to the Episode record:
    • Continuity of Support

Access Issues Resolved - 30/01/2020

January 30, 2020

Some PMHC MDS may have been experiencing issues with accessing the site. This issue has now been resolved. If you continue to experience issues please contact the PMHC MDS helpdesk via email at support@pmhc-mds.com.

We sincerely apologise for any inconvenience caused.

Update to the PMHC MDS - 24/01/2020

January 24, 2020

PMHC MDS Update v0.33.2

We are pleased to announce that PMHC MDS Update v0.33.2 was released on January 23, 2020.

The following features have been implemented in the data entry interface:

  • The Department has informed PHN’s of the reporting arrangements associated with the Australian Government Mental Health Response to Bushfire Trauma. In order to support this the PMHC MDS has been updated to capture in-scope service activity by using the reserved Episode tag !br20. Please refer to https://docs.pmhc-mds.com/projects/data-specification/en/v2/reserved-tags.html for full details of when and how to use this tag. Note that while PHN’s funded under the Response must report in-scope activity using this flag, all PHN’s may use the flag to do so.

The following features have been implemented in the reporting interface:

  • A10 - Data Quality Report: Missing and invalid Referral Dates
  • B6 - Client Outcomes

The following features have been implemented in the upload interface:

  • A warning has been added to version 1 uploads to remind users that version 1 will no longer be supported after June 30, 2020.

The following bugfixes have been implemented in the data entry interface:

  • The layout for viewing and editing SDQ subscales/totals has been redesigned to make it clearer that the Total Difficulties Score should be the sum of the Emotional Symptoms, Conduct Problem, Hyperactivity and Peer Problem scales.
  • The SDQ Details page now shows the calculated subscale scores when item scores have been entered.

The following bugfixes have been implemented in the upload interface:

  • Updated error messages when episode end dates clash with organisation start and end dates to make them clearer.

The following bugfixes have been implemented in the data extract interface:

  • Data extracts will now include data for for all organisations that were active within the specified time range, even if an organisation is not active now.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

Reminder of end of life for PMHC MDS Version 1 upload format - 18/12/2019

December 18, 2019

The PMHC MDS currently supports uploads in both the Version 1 format as documented at http://docs.pmhc-mds.com/projects/data-specification/en/v1/ and the Version 2 format as documented at http://docs.pmhc-mds.com/projects/data-specification/en/v2/.

After the 30th of June 2020 the PMHC MDS will no longer accept uploads using the Version 1 format. Please ensure that you have migrated to using the Version 2 format before this date.

A summary of the changes between version 1.0 and 2.0 are as follows:

  • Version 2.0 introduces a new metadata file or worksheet. In version 1.0 a version number had to be specified as the first row in every row/worksheet. This row has been removed from version 2.0 and the version number has been moved into a separate worksheet. See https://docs.pmhc-mds.com/projects/data-specification/en/v2/upload-specification.html#metadata-file

  • The following new fields will be added to the Organisation record:
    • Start Date
    • End Date
  • The following field will be retired from the Organisation record:
    • Provider Organisation Status
  • The following new field will be added to the Episode record:
    • Continuity of Support

PMHC MDS unscheduled outage to the upload service resolved - 12/11/2019

November 12, 2019

PMHC MDS upload service available again

The PMHC MDS recently experienced an unscheduled outage affecting uploads. This service has now been restored.

Thank you once again for your patience whilst this work was carried out. We sincerely apologise for any inconvenience caused.

PMHC MDS unscheduled outage to the upload service - 11/11/2019

November 11, 2019

PMHC MDS unscheduled outage to the upload service

The PMHC MDS is currently experiencing an unscheduled outage affecting the upload service. Data can still be entered manually via data entry. Reports and data extracts are also still available.

Strategic Data are working to correct the issue as quickly as possible. Thank-you for your patience whilst this work is carried out. We apologise for any inconvenience caused.

Update to the PMHC MDS - 4/10/2019

October 04, 2019

PMHC MDS Update v0.32.3

We are pleased to announce that PMHC MDS Update v0.32.3 was released on October 4, 2019.

The following reports have been updated to reflect changes to the specifications:

  • A9 now uses the same (new) criteria for baseline episode inclusion as Out-1, Out-2 and Out-3

The following features have been implemented in the upload interface:

  • The upload interface will now allow headspace head office to upload data to headspace provider organisations across all PHNs. This has been implemented using a feature that is being called ‘Provider Organisation Groups’ or POGs. In the current implementation, users at PHNs will not be able to view data in the headspace POG via the data entry interface or reports. In a future enhancement aggregated headspace data will be available to PHNs via reports

The following bugfixes have been implemented in the data entry interface:

  • Collection Occasion scores and descriptions are now laid out consistently across different collection occasion types
  • All forms now contain a description that an asterisk against a field means that the field is mandatory
  • Fixed a bug where the error message ‘Episode - End Date should be after Episode - Referral Date’ was not being detected until after the Episode form had been submitted

The following bugfixes have been implemented in the upload interface:

  • Fixed an error message ‘Organisations: Invalid organisation_start_date in row …’ when a Organisations file or worksheet has not been uploaded
  • Fixed a bug where worksheet names with leading or trailing spaces or where names of worksheets started with a lowercase letter were not being identified
  • Fixed a bug where metadata files specifying version 1 were not returning a sensible error message

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

PMHC MDS outage scheduled for 9:00pm AEDT Wednesday 9th October 2019

October 04, 2019

PMHC MDS outage scheduled for 9:00pm AEDT Wednesday 9th October 2019

We will be upgrading part of our infrastructure on Wednesday 9th October 2019 between 9:00pm and 11:00pm AEDT.

We expect the outage to last for less than 10 minutes, however the system could be interrupted for up to one hour.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 9:00pm AEDT.

Thank-you for your patience whilst this work is carried out.

Update to the PMHC MDS - 23/9/2019

September 23, 2019

PMHC MDS Update v0.31.3

We are pleased to announce that PMHC MDS Update v0.31.3 was released on September 23, 2019.

The following features have been implemented in the reports interface:

  • Updated the financial year selectors to include half financial years as well as full financial years

The following bugfixes have been implemented in the upload interface:

  • Improved error messages when organisation start and/or end dates are not consistent with other dates dates within the upload file
  • Improved error messages when a CSV upload file was not conforming to the RFC4180 standard
  • Only the first 2,500 error messages will be displayed or included in the upload email

The following bugfixes have been implemented in the reports interface:

  • Fix for a double counting issue in the Out-1 and Out-2 reports

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

Update to the PMHC MDS - 6/9/2019

September 06, 2019

PMHC MDS Update v0.31.0

We are pleased to announce that PMHC MDS Update v0.31.0 was released on September 6, 2019.

The following reports have been updated to reflect changes to the specifications:

  • Out-1, Out-2 and Out-3 now all use the same (new) criteria for baseline episode inclusion

The following bugfixes have been implemented in the upload interface:

  • Fix for a small number of zip files that could not be iteratively extracted
  • Fix for deleting data where fields permit multiple responses
  • Consistent handling of zip files when all the archived csv files were contained in a subdirectory.
  • Fix for data extraction in csv format having metadata.csv.csv
  • Fix for permission checks for user roles of a Provider Organisation in grace period
  • Fixed date handling uploads where the organisation end date was being set to today’s date
  • Fixed error reporting of the Practitioner - Year of Birth field when it is too far in the past
  • Fixed test mode so that it reports the same errors as a non test upload

The following bugfixes have been implemented in the reporting interface:

  • Fix for calculation of end of financial year dates.
  • Fix for App-2 report to also include the organisation type “Aboriginal health/medical service” in calculations

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

Update to the PMHC MDS - 16/7/2019

July 16, 2019

PMHC MDS Update v0.30.5

We are pleased to announce that PMHC MDS Update v0.30.5 was released on July 16, 2019.

The following features have been implemented in the data entry interface:

  • Improved the form layout for the K10+ and K5 Collection Occasions.
  • Improved the data entry process for recording SDQ subscales.
  • Improved validation of Collection Occasion measure dates when they are entered after the Episode has been closed.
  • Users can now duplicate a previously recorded Service Contact.

The following features have been implemented in the upload interface:

  • Accept Metadata worksheets if spelt correctly but documented in any combination of uppercase or lowercase.
  • Accept Metadata version files documented as “2” or “2.0”.

The following bugfixes have been implemented in the data entry interface:

  • Fixed a bug where users were not returned to the ‘View Details’ page after creating a new Collection Occasion.
  • Fixed a bug where the date-picker calendar icon was not working for new Collection Occasion records.

The following bugfixes have been implemented in the upload interface:

  • Fixed a bug where the deletion of data did not detect duplicate records in an upload file.

The following bugfixes have been implemented in the reporting interface:

  • Fixed a bug where the Acc-1, Acc-2, Acc-3 and App-1 reports were incorrectly shown to Provider Organisation users.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Update to the PMHC MDS - 30/6/2019

June 30, 2019

PMHC MDS Update v0.30.2

We are pleased to announce that PMHC MDS Update v0.30.2 was released on June 30, 2019.

The following features have been implemented in the data entry interface:

  • Added new Episode field - Continuity of Support.

The following features have been implemented in the uploads interface:

  • Added new Episode field - Continuity of Support.
  • Added new Organisation field - Provider Organisation Start Date.
  • Added new Organisation field - Provider Organisation End Date.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

PMHC MDS Data Specifications Update v2.0.0

As previously announced the PMHC MDS Data Specifications v2.0.0 is now available from: https://docs.pmhc-mds.com/projects/data-specification/en/v2/.

Update to the PMHC MDS - 21/6/2019

June 21, 2019

PMHC MDS Update v0.30.1

We are pleased to announce that PMHC MDS Update v0.30.1 was released on June 21, 2019.

The following features have been implemented in the data entry interface:

  • Item scores can now be entered for all versions of the SDQ.

The following features have been implemented in the upload interface:

  • Subscale and total difficulties scores are now calculated/validated against item scores provided.
  • A warning is now returned if an optional file/worksheet is not contained or is ignored in an upload.

The following bugfixes have been implemented in the organisations interface:

  • Fixed a bug where the applied filter was not being shown on the View Provider Organisations tab.

The following bugfixes have been implemented in the users interface:

  • Fixed a bug where the roles of assigned users column was not showing in the Role of Assigned Users tab.

The following bugfixes have been implemented in the data entry interface:

  • Fixed a bug where the Organisation Path filter was not working on the Practitioners table.
  • Fixed a bug where the Organisation Path was not showing on the Add Client form for a PHN that only has one Provider Organisation.

The following bugfixes have been implemented in the reporting interface:

  • Language grouping has been added to report B1 (Client Characteristics by Language spoken at home)
  • Definition of Age fixed in all reports to be age at start of episode. Affected reports include: App-1, B1 and C1
  • Fixed a bug in B1 where if the total clients to be reported was 0, 1 was actually being reported.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Update to the PMHC MDS Developers Instance - 21/6/2019

June 21, 2019

PMHC MDS Developers Instance Update v0.30.1

We are pleased to announce that PMHC MDS Update v0.30.1 was released on June 21, 2019.

In order to allow testing of uploads against the new PMHC MDS v2.0.0 specification that will be live on the production instance at the end of June, the following features have been implemented in the data entry interface:

  • Added new Episode field - Continuity of Support.

In order to allow testing of uploads against the new PMHC MDS v2.0.0 specification that will be live on the production instance at the end of June, the following features have been implemented in the uploads interface:

  • Added new Episode field - Continuity of Support.
  • Added new Organisation field - Provider Organisation Start Date.
  • Added new Organisation field - Provider Organisation End Date.

The following features have been implemented in the data entry interface:

  • Item scores can now be entered for all versions of the SDQ.

The following features have been implemented in the upload interface:

  • Subscale and total difficulties scores are now calculated/validated against item scores provided.
  • A warning is now returned if an optional file/worksheet is not contained or is ignored in an upload.

The following bugfixes have been implemented in the organisations interface:

  • Fixed a bug where the applied filter was not being shown on the View Provider Organisations tab.

The following bugfixes have been implemented in the users interface:

  • Fixed a bug where the roles of assigned users column was not showing in the Role of Assigned Users tab.

The following bugfixes have been implemented in the data entry interface:

  • Fixed a bug where the Organisation Path filter was not working on the Practitioners table.
  • Fixed a bug where the Organisation Path was not showing on the Add Client form for a PHN that only has one Provider Organisation.

The following bugfixes have been implemented in the reporting interface:

  • Language grouping has been added to report B1 (Client Characteristics by Language spoken at home)
  • Definition of Age fixed in all reports to be age at start of episode. Affected reports include: App-1, B1 and C1
  • Fixed a bug in B1 where if the total clients to be reported was 0, 1 was actually being reported.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Continuity of Support and other data specification changes in the PMHC MDS - 4/6/2019

June 04, 2019

Continuity of Support and PMHC MDS upload format 2.0

On 1 July 2019, a new field “Continuity of Support” will be added to the Episode record of the PMHC MDS.

In order to incorporate these changes, the upload specification for the PMHC MDS will be updated. As of the 1 July 2019, the PMHC MDS will accept uploads in both the current 1.0 format and a new 2.0 format as documented at http://docs.pmhc-mds.com/projects/data-specification/en/v2/.

A summary of the changes between version 1.0 and 2.0 are as follows:

  • Version 2.0 introduces a new metadata file or worksheet. In version 1.0 a version number had to be specified as the first row in every row/worksheet. This row has been removed from version 2.0 and the version number has been moved into a separate worksheet. See https://docs.pmhc-mds.com/projects/data-specification/en/v2/upload-specification.html#metadata-file

  • The following new fields will be added to the Organisation record:
    • Start Date
    • End Date
  • The following field will be retired from the Organisation record:
    • Provider Organisation Status
  • The following new field will be added to the Episode record:
    • Continuity of Support

The user guide will shortly be updated to reflect these changes. The latest version of the user guide is available at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/.

Update to the PMHC MDS - 20/5/2019

May 20, 2019

PMHC MDS Update v0.29.3

We are pleased to announce that PMHC MDS Update v0.29.3 was released on May 20, 2019.

The following updates have been implemented across the interface:

  • In order to improve the responsiveness of the system, all tables except View Collection Occasions and View Service Contacts have had pagination implemented. Pagination of View Collection Occasions and View Service Contacts will be implemented in a future release.

The following bugfixes have been implemented in the reporting interface:

  • Fixed a bug in reports A7/A8/A9 where rows with zero results were missing.

The following bugfixes have been implemented in the upload interface:

  • Fixed a bug where you could not upload to an organisation if it was within its grace period if you did not supply an organisations file/worksheet in the upload.

The following bugfixes have been implemented in the data extract interface:

  • Fixed a bug where if multiple episodes for different Provider Organisations within the same PHN had the same episode key where extracted, episodes for the wrong Provider Organisation could get extracted erroneously - this would only occur when a PHN was extracting data.

The following bugfixes have been implemented in the Provider Organisation and Practitioners interfaces:

  • Fixed a bug where it was not possible to remove the OMSSS email address

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Update to the PMHC MDS - 8/4/2019

April 08, 2019

PMHC MDS Update v0.28.7

We are pleased to announce that PMHC MDS Update v0.28.7 was released on April 8, 2019.

The following bugfixes have been implemented in the reporting interface:

  • The Key Performance Indicator report ‘App-1 - Youth receiving youth specific services’ has been updated to only include episodes where the Principal Focus of Treatment Plan is ‘Child and youth-specific mental health services’.
  • The Key Performance Indicator report ‘App-1 - Youth receiving youth specific services’ has been updated as it was missing a row for “Not stated/inadequately described” and incorrectly calculated the “TOTAL” row when disaggregated by ATSI status.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Update to the PMHC MDS - 28/3/2019

March 28, 2019

PMHC MDS Update v0.28.5

We are pleased to announce that PMHC MDS Update v0.28.5 was released on March 28, 2019.

The following updates and bugfixes have been implemented in the reporting interface:

  • These Key Performance Indicator reports have been updated to show Period 1 (1 July 2018 - 31 December 2018) when 2019 financial year is selected:

    • Acc-1 - Access to low intensity psychological interventions.
    • Acc-2 - Access to psychological therapies.
    • Acc-3 - Access to clinical care coordination.
    • App-1 - Youth receiving youth specific services.

    The breakdown for Period 2 (1 January 2019 - 30 June 2019) and complete financial year (1 July 2018 - 30 June 2019) will be available in a future release.

  • The Key Performance Indicator report ‘App-3 - 7-day follow-up of suicide risk referrals’ has been updated to exclude contacts where the Client Participation Indicator is set to ‘No’.

The following bug fixes have been implemented in the upload interface:

  • Fixed a bug where inconsistent episode end dates would generate an upload error without including the row number in the uploaded file.

The following bug fixes have been implemented across the PMHC MDS:

  • Improved the validation of organisation start and end dates. Errors now include the maximum start date, and the minimum end date possible for an organisation.
  • Fixed a bug where the user roles were not displayed correctly after being edited.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Update to the PMHC MDS - 25/3/2019

March 25, 2019

PMHC MDS Update v0.28.1

We are pleased to announce that PMHC MDS Update v0.28.1 was released on March 25, 2019.

The following features have been implemented in the reporting interface:

  • Key Performance Indicator Acc-1 - Access to low intensity psychological interventions.
  • Key Performance Indicator Acc-2 - Access to psychological therapies.
  • Key Performance Indicator Acc-3 - Access to clinical care coordination.
  • Key Performance Indicator App-1 - Youth receiving youth specific services.
  • Key Performance Indicator App-2 - Culturally appropriate services for Indigenous population.
  • Key Performance Indicator App-3 - 7-day follow-up of suicide risk referrals.
  • Key Performance Indicator Out-3 - Completion rates for outcome measures.

At this release disaggregation by client remoteness is not available for the pertinent indicators (Acc-1, Acc-2, Acc-3, App-1, App-2, App-3). This breakdown will be available in a future release. Disaggregation by age group and indigenous status is available as specified in the ‘Performance Indicators For Primary Health Network-led Mental Health Reform’.

The following updates and bug fixes have been implemented across the PMHC MDS:

  • Fixed a bug where the PHN name was not being displayed in the user roles table.
  • Fixed a bug where the Organisation Key column of the ‘View Provider Organisations’ table was showing the Organisation Path, not the Organisation Key.
  • Fixed a bug where SDQ total field was being displayed twice on the Collection Occasion ‘View Details’ tab.
  • Fixed a bug which caused upload errors when changing the end date of a closed episode while also changing the service contact date of the recent service contacts in the same upload.
  • Fixed a bug which caused upload errors where users were informed they could not upload organisation data in ZippedCSV files.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Update to the PMHC MDS - 15/3/2019

March 15, 2019

PMHC MDS Update v0.27.4

We are pleased to announce that PMHC MDS Update v0.27.4 was released on March 15, 2019.

The following features have been implemented across the PMHC MDS:

  • Added start date and end date to organisations.
  • Users can now only work with organisations that are within their start and end dates.
  • Reports will use data for any organisation that was active between the specified dates of the report.

The following features have been implemented in the data entry interface:

  • Only active practitioners will by default be shown in the practitioners drop down when adding or editing practitioners. A new checkbox has been implemented to show inactive practitioners to still allow adding/editing of historical data.
  • A Tags column has been added to the Organisations table.

The following features have been implemented in the upload interface:

  • Only users with the Organisation Management role at a PHN will now be able to include the optional ‘Organisations’ worksheet/file in an upload.

The following updates and bug fixes have been implemented across the PMHC MDS:

  • Fixed a bug where you could edit an Episode end date to make it earlier than the date of an existing service contact or collection occasion date.
  • Fixed a bug where the SDQ totals were not displayed correctly when item scores had been provided.
  • Fixed a bug where the user roles were not displayed correctly at times.
  • Fixed a bug where an error was incorrectly displayed when saving an Organisation record.
  • Fixed a bug where if a partial set of organisation data is supplied in an upload, and the practitioner data is not supplied, the practitioner data is now generated in a consistent manner.
  • Fixed a bug for IE11 users getting blank pages with high security browser settings.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

PMHC MDS outage scheduled for 9:30pm AEDT Thursday 14th March 2019

March 13, 2019

PMHC MDS outage scheduled for 9:30pm AEDT Thursday 14th March 2019

We will be upgrading the PMHC MDS on Thursday 14th March 2019 between 9:30pm and 11:00pm AEDT.

We expect the outage to last for less than 10 minutes, however the system could be interrupted for up to one hour.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 9:30pm AEDT.

Thank-you for your patience whilst this work is carried out. Apologies for the late notice.

Update to the PMHC MDS and Data Specifications - 21/12/2018

December 21, 2018

PMHC MDS Update v0.25.8

We are pleased to announce that PMHC MDS Update v0.25.8 was released on December 21, 2018.

The following features have been implemented in the data entry interface:

  • Added new response for Episode - Principal Focus of Treatment Plan: 8 - Psychosocial Support
  • Added new response for Service Contact - Type: 9 - Psychosocial support
  • Redefined Service Contact - Venue response 8 from ‘Aged care centre’ to ‘Residential aged care facility’
  • Added new response to Service Contact - Venue: 12 - Aged care centre - non-residential
  • Added two new responses for Practitioner - Category: 12 - Psychosocial Support Worker and 13 - Peer Support Worker

The following updates and bug fixes have been implemented in the data entry interface:

  • Fixed a bug where an episode start date was not correctly reported

The following updates and bug fixes have been implemented in the upload interface:

  • Fixed a bug where an error was not being correctly generated for ABNs that were 11 characters long but included whitespace
  • Fixed a bug where an upload format of PMHC 1.0 was incorrectly being reported for non PMHC 1.0 uploads early in the upload process

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

PMHC MDS Data Specifications Update v1.0.13

We are also pleased to announce that PMHC MDS Data Specifications Update v1.0.13 was released on December 21, 2018. The following updates have been implemented:

Update to the PMHC MDS - 11/12/2018

December 11, 2018

PMHC MDS Update v0.25.5

We are pleased to announce that PMHC MDS Update v0.25.5 was released on December 11, 2018.

The following updates and bug fixes have been implemented in the organisations interface:

  • Fixed a bug where the ‘Filters’ button was unresponsive on a Provider Organisation’s ‘Assigned Users’ tab

The following updates and bug fixes have been implemented in the data entry interface:

  • Fixed a bug where Service Contact Keys and Service Contact Dates where not being sorted correctly in the ‘View Service Contacts’ table.
  • Changed the date sorting on the ‘View Uploads’ tab so by default it is sorted by Date Uploaded descending.

Update to the PMHC MDS - 4/12/2018

December 04, 2018

PMHC MDS Update v0.25.2

We are pleased to announce that PMHC MDS Update v0.25.2 was released on December 4, 2018.

The following updates and bug fixes have been implemented in the data entry interface:

  • Fixed a bug where the tag field was not saving data in the ‘Add Service Contact’ form

The following updates and bug fixes have been implemented in the reporting interface:

  • ‘No contact took place’ rows in the B3 and C2 reports have been suppressed as ‘No Show’ service contacts are excluded leading to these rows always having a value of 0.
  • The B4 report now includes an extra column to show the count of Provider Organisations per Provider Organisation Type.
  • The B5 report now includes an extra column to show the count of Practitioners per Practitioner Category.

Update to the PMHC MDS - 22/10/2018

October 22, 2018

PMHC MDS Update v0.24.2

We are pleased to announce that PMHC MDS Update v0.24.2 was released on October 22, 2018.

The following features have been implemented in the reporting interface:

  • System report C3 - Episode type by Service Contact Intensity.

The following updates and bug fixes have been implemented in the reporting interface:

  • Column totals have been added to all reports where appropriate.
  • The Y axis on the A2 report now starts at 0.
  • Totals for the B series reports are reported as 100% not ‘-’, when appropriate.
  • The B4 report is now only available to users who have the Reporting role at a PHN. It was not meaningful to users who only had a reporting role at a Provider Organisation.
  • The C series reports now indicate whether counts or percentages are being displayed.
  • The C1 report has been updated so that where the Client - Estimated Date of Birth Flag is set to code 8 (indicating that Date of Birth is a dummy date), records with this value will not have their Date of Birth converted to a valid age group but be mapped to ‘Unknown’.
  • The C2 reports has been optimised so that it runs faster
  • The 7 major categories for diagnoses used in reporting have been changed so that there are now 8 categories for Principal Diagnosis and 9 for Additional Diagnosis. The updated categories are:
    • 000 - No additional diagnosis (Additional Dx only)
    • 1xx - Anxiety disorders
    • 2xx - Affective (Mood) disorders
    • 3xx - Substance use disorders
    • 4xx - Psychotic disorders
    • 5xx - Disorders with onset usually occurring in childhood and adolescence not listed elsewhere
    • 6xx - Other mental disorders
    • 9xx except 999 - No formal mental disorder but subsyndromal problems
    • 999 - Missing or unknown

The following updates and bug fixes have been implemented for uploads:

  • Resolved a race condition when deleting data via uploads.

PMHC MDS outage scheduled for 7am Saturday 6th October 2018

October 05, 2018

PMHC MDS outage scheduled for 7am Saturday 6th October 2018

We will be upgrading part of our infrastructure on Saturday 6th October 2018 between 7:00am and 8:00am AEST.

We expect the outage to last for less than 10 minutes, however the system could be interrupted for up to one hour.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 7:00am AEST.

Thank-you for your patience whilst this work is carried out. Apologies for the late notice.

Update to the PMHC MDS - 11/9/2018

September 11, 2018

PMHC MDS Update v0.23.12

We are pleased to announce that PMHC MDS Update v0.23.12 was released on September 11, 2018.

The following features have been implemented in the reporting interface:

  • System report C1 - Stepped care report - Episode type by Client characteristics,
  • System report C2 - Episode type by Service Contact Type.

The following features have been implemented in the upload interface:

  • The upload specification type and version number have been added to the uploads pages

The following updates and bug fixes have been implemented in the reporting interface:

  • The A3, A4, A5, A6 and A9 reports have been optimised so that they run faster

The following updates and bug fixes have been implemented for uploads:

  • Resolved a race condition when deleting data via uploads

Update to the PMHC MDS - 24/8/2018

August 24, 2018

PMHC MDS Update v0.23.11

We are pleased to announce that PMHC MDS Update v0.23.11 was released on August 24, 2018.

The following updates and bug fixes have been implemented in the reporting interface:

  • The A1, A2 and all the B series reports have been optimised so that they run faster.
  • The formatting of reports with multicolumn headers has been improved.

The following updates and bugfixes have been implemented for organisation management:

  • Fixed a bug where organisations could not be edited.

Update to the PMHC MDS - 23/7/2018

July 23, 2018

PMHC MDS Update v0.23.9

We are pleased to announce that PMHC MDS Update v0.23.9 was released on July 23, 2018.

The following features have been implemented in the reporting interface:

  • System report A7 - Data Quality Report: Open Episodes with no service contact activity for 90+ days,
  • System report A8 - Data Quality Report: Open Episodes with a collection occasion recorded at the start,
  • System report A9 - Data Quality Report: Recording of outcome measures for completed episodes,
  • System report B1 - Activity Report: Client characteristics,
  • System report B2 - Activity Report: Episode characteristics,
  • System report B3 - Activity Report: Service Contact characteristics,
  • System report B4 - Activity Report: Provider Organisation characteristics, and
  • System report B5 - Activity Reports by provider workforce characteristics.

The following updates and bugfixes have been implemented in the reporting interface:

  • Fixed a bug where the A1 report could not be accessed by a Provider Organisation user.

The following updates and bugfixes have been implemented in the users interface:

  • Fixed an error when trying to invite an existing user.

The following updates and bugfixes have been implemented for organisation and role management:

  • Database optimisations have been applied resulting in these interfaces being more responsive.

Update to the PMHC MDS - 12/7/2018

July 12, 2018

PMHC MDS Update v0.23.6

We are pleased to announce that PMHC MDS Update v0.23.6 was released on July 12, 2018.

The following updates and bugfixes have been implemented across the whole site:

  • Fixed a number of issues when using the site with a screen reader.

The following updates and bugfixes have been implemented in the Data Entry interface:

  • Fixed a bug when filtering by date where the / symbol wasn’t being accepted.

The following updates and bugfixes have been implemented in the Upload interface:

  • Fixed a bug when filtering by date where the / symbol wasn’t being accepted.

The following updates and bugfixes have been implemented in the SLK tab:

  • Fixed a bug where the default date of 09/09/9999 was not being accepted.

Update to the PMHC MDS - 13/3/2018

March 13, 2018

PMHC MDS Update v0.22.1

We are pleased to announce that PMHC MDS Update v0.22.1 was released on March 13, 2018.

The following features have been implemented in the reporting interface:

  • System report A3-1 - Data Quality Report: Missing and invalid Client data - Summary,
  • System report A3-2 - Data Quality Report: Missing and invalid Client data - Detail,
  • System report A4-1 - Data Quality Report: Missing and invalid Episode data - Summary,
  • System report A4-2 - Data Quality Report: Missing and invalid Episode data - Detail,
  • System report A5-1 - Data Quality Report: Missing and invalid Service Contact data - Summary,
  • System report A5-2 - Data Quality Report: Missing and invalid Service Contact data - Detail,
  • System report A6-1 - Data Quality Report: Missing and invalid Practitioner data - Summary, and
  • System report A6-2 - Data Quality Report: Missing and invalid Practitioner data - Detail.

The following updates and bugfixes have been implemented in the Data Entry interface:

  • Fixed a bug when editing Episodes where the Save button was not enabled and no error message was shown when the Episode End Date was set to 09/09/9999.
  • Fixed a bug when editing Collection Occasions where an error would be shown when the Measure Date was set to 09/09/9999.
  • Removed the age based validation on Client - Proficiency in Spoken English. This validation will be replaced with a future data quality report.
  • Removed the age based validation on Episode - Source of Cash Income. This validation will be replaced with a future data quality report.

The following updates and bugfixes have been implemented in the Data Extract interface:

  • Fixed a bug whereby the ‘Select Organisation’ drop down was not showing the correct organisations for users who only have roles at a Provider Organisation.

The following updates and bugfixes have been implemented in the Reports interface:

  • The name of the A2 report has been changed from ‘A2: Volume Trends’ to ‘A2: Monthly Volume Trends’.

The following updates and bugfixes have been implemented in the Upload interface:

  • Fixed a bug where files with an extremely large number of empty lines would cause the upload pipeline to hang.
  • Removed the age based validation on Client - Proficiency in Spoken English. This validation will be replaced with a future data quality report.
  • Removed the age based validation on Episode - Source of Cash Income. This validation will be replaced with a future data quality report.
  • Added an Upload ID to the View Uploads table and the Upload Details page. This ID is unique to each upload. Reporting this ID when contacting the Helpdesk will allow support staff to locate problem uploads easily.

Update to the PMHC MDS - 15/2/2018

February 15, 2018

PMHC MDS Update v0.21.1

We are pleased to announce that PMHC MDS Update v0.21.1 was released on February 15, 2018.

The following updates and bugfixes have been implemented across the MDS:

  • Fixed a bug whereby errors on login would be removed before they could be read.
  • Fixed a bug where the headers and footers would flash on login, logout and refresh.
  • Fixed a bug whereby if you were logged into the PMHC MDS in one tab/window and then you opened another tab/window you would be shown the login screen, instead of automatically being logged in.

The following updates and bugfixes have been implemented in the Data Entry interface:

  • Fixed a bug where collection occasion measures dates before 1/1/2016 were not being flagged as invalid before being saved.
  • Fixed a bug where a collection occasion measure date was recorded as missing (09099999) against a closed episode, would be incorrectly flagged as invalid.

The following updates and bugfixes have been implemented in the Data Extract interface:

  • Fixed a bug whereby the ‘Select Organisation’ drop down was not showing the correct organisations for users who only have roles at a Provider Organisation.

The following updates and bugfixes have been implemented in the Upload interface:

  • Fixed a bug where a collection occasion measure date was recorded as missing (09099999) against a closed episode, would be incorrectly reported as an error.

The following updates and bugfixes have been implemented in the Reports interface:

  • Fixed a bug whereby the current date was showing as invalid.

Update to the PMHC MDS and Data Specifications - 19/1/2018

January 19, 2018

PMHC MDS Update v0.21

We are pleased to announce the first PMHC MDS update for 2018. PMHC MDS Update v0.21 was released on January 19, 2018.

The following features have been implemented across all interfaces:

  • After a user has logged in, smaller headers and footers will be shown.
  • Minimum dates have been applied to the following fields: Client - Date of Birth, Episode - End Date and Referral Date, Service Contact - Service Contact Date, Collection Occasion - Measure Date.

The following features have been implemented in the Data Entry interface:

  • The Referral Date has been added to the Episode Summary information.

The following features have been implemented in the Upload interface:

  • The username of the user that uploaded a file is now shown in the ‘View Uploads’ table.

The following features have been implemented in the Reports interface:

  • The title of a report now indicates if the ‘Include only records with Client Consent’ flag was checked when generating the report.

The following features have been implemented in the Data Extract interface:

  • An ‘Associated Date Rules Explained’ link has been added to explain the ‘Include data without associated dates’ checkbox.

The following updates and bugfixes have been implemented in the Data Entry interface:

  • Fixed a bug whereby if you edited a record in such a way that an error was returned and then navigated back to the ‘View’ tab, you would see the edited, unsaved data, not the data that is actually stored in the PMHC MDS.
  • Fixed a bug in the ‘Add New Client’ form whereby if the ‘The Client Key already exists.’ error has been shown, it would remain when the ‘Client Key’ field had been cleared.
  • Fixed a bug in the ‘Add New Service Contact’ form whereby an error relating to the ‘Postcode’ field would remain when the field had been cleared.
  • Fixed a bug in the Client ‘Edit Details’ form where the ‘Save’ button would be active even when the SLK needed to the regenerated.
  • Fixed a bug in the Episode ‘Details’ tab where the orange ‘Suicide Referral’ bar was not being shown when the ‘Suicide Referral Flag’ was set to ‘Yes’.

The following updates and bugfixes have been implemented in the Users interface:

  • Fixed a bug whereby an error relating to the ‘Mobile’ field would remain when the field had been cleared.

The following updates and bugfixes have been implemented in the Upload interface:

  • Fixed a bug whereby the ‘Organisation’ field in the ‘Upload A File’ form was being sorted by organisation key, not organisation name.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

PMHC MDS Data Specifications Update v1.0.12

We are also pleased to announce that PMHC MDS Data Specifications Update v1.0.12 was released on January 19, 2018. The following updates have been implemented:

Update to the PMHC MDS - 12/12/2017

December 22, 2017

PMHC MDS Update v0.20.2

We are pleased to announce that PMHC MDS Update v0.20.2 was released on December 22, 2017.

The following features have been implemented across all interfaces:

  • Context sensitive help links have been provided.
  • Drop downs for selecting organisations have been made more consistent.

The following features have been implemented in the reports interface:

  • An ‘Include only records with Client Consent’ option has been added to reports so that organisations can generate reports which include the same data as reports that are generated for the Department of Health.

The following updates and bugfixes have been implemented in the reports interface:

  • The ‘Data Extract’ tab has been moved from being a subtab of the ‘Reports’ tab. It is now it’s own separate top-level tab.
  • The design of the reports tab has been cleaned up.

The following updates and bugfixes have been implemented in the data extract interface:

  • A problem with the ‘Include data without associated dates’ checkbox has been fixed.

Update to the PMHC MDS - 12/12/2017

December 12, 2017

PMHC MDS Update v0.20.0

We are pleased to announce that PMHC MDS Update v0.20.0 was released on December 12, 2017.

The following features have been implemented in the reporting interface:

  • System report A1 - High level summary of overall volumes, and
  • System report A2 - Monthly volume trends.

The following updates and bugfixes have been implemented in the data extract interface:

  • Fixed a bug where an error was reported when requesting a Data Extract.
  • Fixed a bug where data extracts for a provider organisation included all data for other provider organisations the user had the reporting role assigned.

The following updates and bugfixes have been implemented in the upload interface:

  • Fixed a bug where an error was produced when an existing episode was closed and a new episode was opened for the same client in a single upload.

Update to the PMHC MDS - 08/12/2017

December 08, 2017

PMHC MDS Update v0.19.0

We are pleased to announce that PMHC MDS Update v0.19.0 was released on December 8, 2017.

The following features have been implemented:

  • An uneditable, prepopulating Organisation Path field has been added to the Add Provider Organisation form so that users can see what the Organisation Path will be before saving the new Provider Organisation.
  • In order to make data entry more efficient, errors for duplicate keys will now be shown when entering data into the key input field instead of after clicking save.
  • Tables now show ‘Loading…’ when a page is waiting for data to load.

The following updates and bugfixes have been implemented in the data entry interface:

  • Improved the order of organisations in the Data Extraction ‘Select Organisations’ drop down.
  • Improved the order of organisations in the Upload ‘Organisation’ drop down.
  • Fixed a bug where an error would be returned when viewing records with ‘/’ or ? in the key.
  • Fixed an error where if 0 was provided as an SDQ subscale the value was changed to 99.
  • Fixed an error where ‘Showing results for “”’ would appear under the Client Search form.
  • Fixed an error in the “Invite New User” form when inviting a user that already exists with the PMHC MDS.
  • Fixed an error where clicking ‘Practitioners’ in the breadcrumbs would take you to the ‘Client’ tab.
  • Fixed an error where new clients weren’t being added to the existing search results table.
  • Fixed an error where updated client details were not being displayed after clicking save.
  • Fixed an error where users with the User Management role were not seeing organisations under the Organisations tab.

The following updates and bugfixes have been implemented in the upload interface:

  • SDQ subscales will now be validated against the supplied Total Difficulties Score.
  • Fixed an error in uploads when trying to upload to an inactive organisation.
  • Fixed an error in uploads when the organisation key was not consistent with the organisation path.

Update to the PMHC MDS - 01/12/2017

December 01, 2017

PMHC MDS Update v0.18.2

We are pleased to announce that PMHC MDS Update v0.18.2 was released on December 1, 2017.

The following updates and bugfixes have been implemented in the upload interface:

  • Fixed an issue where trailing blank lines in files were causing system errors.
  • Fixed an issue where blank lines within SDQ data would cause subtotal validation to fail.

To all users who were affected by these issues, we thank you for your patience and we sincerely apologise for any inconvenience these issues had caused.

PMHC MDS system and network upgrades on Saturday 9 December 2017 - 29/11/2017

November 29, 2017

On 22 November 2017 we sent out an announcement that there would be a PMHC MDS system and network upgrade on Saturday 2 December between 10:00am and 2:00pm AEDT.

Unfortunately this upgrade has been delayed. We will now be performing system and network upgrades on Saturday 9 December between 10:00am and 2:00pm AEDT.

We do not expect any outage, but there is the possibility that an outage may occur during this period.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 10:00am AEDT.

Thank-you for your patience whilst this work is carried out.

Update to the PMHC MDS - 24/11/2017

November 24, 2017

PMHC MDS Update v0.18.1

We are pleased to announce that PMHC MDS Update v0.18.1 was released on November 24, 2017.

The following updates and bugfixes have been implemented in the data entry interface:

  • Fixed an issue where Internet Explorer users could not login.

To all users who were affected by this issue, we thank you for your patience and we sincerely apologise for any inconvenience this issue has caused.

Update to the PMHC MDS - 23/11/2017

November 22, 2017

PMHC MDS Update v0.18.0

We are pleased to announce that PMHC MDS Update v0.18.0 was released on November 22, 2017.

The following features have been implemented:

  • Editing of record keys via the data entry interface.
  • Insert/update/delete of SDQ subscales via the data entry interface.

The following updates and bugfixes have been implemented in the data entry interface:

  • Fixed an issue where a user could generate reports at a Provider Organisation for which had other roles, but not the Reporting role.
  • Fixed a spelling error on the Assigned Users tab where an apostrophe was missing.
  • Fixed an issue on the View Episode Details tab where the title ‘Uncommenced Episode’ was being shown even though an episode had commenced.
  • Fixed an issue with Collection Occasions where Tag values were not being shown and could not be edited.
  • Added a link from the home page to the announcements archive.
  • Dates are now being validated in a consistent manner. Dates are valid in the period 1/1/1900 - today.

The following updates and bugfixes have been implemented in the upload interface:

  • Fixed an error in uploads where leading and trailing whitespace in the column headers was causing errors.
  • Fixed an error in uploads when trying to upload to an inactive organisation.
  • Fixed an error in uploads when the organisation key was not consistent with the organisation path.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

PMHC MDS system and network upgrades on Saturday 2 December 2017 - 22/11/2017

November 22, 2017

We will be performing system and network upgrades on Saturday 2 December between 10:00am and 2:00pm AEDT.

We do not expect any outage, but there is the possibility that an outage may occur during this period.

If you are planning on uploading or entering any data during this time, we advise you to complete your work before 10:00am AEDT.

Thank-you for your patience whilst this work is carried out.

Update to the PMHC MDS - 25/10/2017

October 25, 2017

PMHC MDS Update v0.17.2

We are pleased to announce that PMHC MDS Update v0.17.2 was released on October 25, 2017.

The following features have been implemented:

  • Deletion of records via both the data entry interface and uploads.

The following updates and bugfixes have been implemented in the data entry interface:

  • Restricted the use of the ‘Complex Care Package’ Principal Focus of Treatment Plan to the three selected Lead PHNs
  • Fixed an issue where the Suicide Referral icon was showing on episode summaries where the Suicide Referral Flag was set to ‘Unknown’
  • Fixed an issue with the User Invite form where users could be invited to a Provider Organisation with the Organisation Management role. This role is restricted to PHN level.
  • Added the Episode Key onto the Collection Occasion details/edit forms.
  • Changed the sorting of Country of Birth and Main Language Spoken at Home so that the top ten languages/country of births as reported in the 2011 census are moved to the top of the list.
  • The service contact postcode field is now prefilled with 9999 for all non Face to Face modalities.
  • Fixed an bug where the “Unknown” option was not being given for Suicide Referral Flag.

The following updates and bugfixes have been implemented in the upload interface:

  • Fixed an error in uploads when there was no practitioners file.
  • Restricted the use of the ‘Complex Care Package’ Principal Focus of Treatment Plan to the three selected Lead PHNs
  • Improved the error message ‘Collection date must not be after Episode end date’ so that it includes information about the episode key and collection occasion key.
  • Improved the error message ‘Client may not have multiple open episodes. This client has an existing open episode within this organisation’ so that it includes information about the client key and episode keys.
  • Split the error message ‘Invalid episode_completion_status on row [x]. Where service contact - final is recorded as “No further services planned” the episode completion status should be recorded using one of the treatment concluded responses.’ so that one message is returned when an episode has a completion status but no end date and another error is returned when an episode has an end date but no completion status.
  • Improved error messages like the following:

    • …organisation_path / client_key value of “…” is invalid.
    • …organisation_path / episode_key value of “…” is invalid.
    • …organisation_path / practitioner_key value of “…” is invalid.
  • Return a sensible error instead of “episode: new row for relation “episode” violates check constraint “end_after_referral” / Failing row contains (…).
  • Return a sensible error instead of “client: new row for relation “client” violates check constraint “past_date” / Failing row contains (…).

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Deleting records in the PMHC MDS

Deletion of:

  • Clients
  • Episodes
  • Service Contacts
  • Collection Occasions, and
  • Practitioners

is now possible via both the data entry interface and uploads. Organisations cannot be deleted. The upload specification has been updated to describe the format for deleting records via uploads. It is available at https://docs.pmhc-mds.com/data-specification/upload-specification.html#deleting-records. File format changes to accommodate deletion are backwards compatible with the current format.

PMHC MDS outage on Tuesday 10 October 2017 - 6/10/2017

October 06, 2017

We will be performing urgent system maintenance on Tuesday 10 October between 6:30-7:30am AEDT.

As such, the PMHC MDS upload service will be unavailable sometime in the above period. Data Entry and Reporting functionality will still be available.

If you are planning on uploading any data during this time, we advise you to complete your work before 6:30am AEDT.

Thank-you for your patience whilst this maintenance is carried out.

Update to the PMHC MDS and system outage - 4/10/2017

October 04, 2017

PMHC MDS Update v0.16.2

We are pleased to announce that PMHC MDS Update v0.16.2 was released on October 4, 2017.

The following updates and bugfixes have been implemented:

  • Fixed an issue where in some instances the upload error messages were not reporting relevant record key

PMHC MDS System Outage

Due to a system problem this morning, users may have had issues accessing the PMHC MDS site or with logging in. Our technicians have rectified the fault and the system is back online.

Update to the PMHC MDS and Data Specifications - 26/9/2017

September 26, 2017

PMHC MDS Update v0.16.1

We are pleased to announce that PMHC MDS Update v0.16.1 was released on September 26, 2017.

The following features have been implemented:

  • Redesigned the User Roles tab.
  • Reports can now be downloaded as CSV.

The following updates and bugfixes have been implemented in the data entry interface:

  • Fixed an issue where after saving a K10+ outcome measure items 11, 12 and 13 were not saved.
  • Fixed an issue where the Service Contact - Copayment field was not being properly validated.
  • Fixed an issue where users were able to view users at organisations for which they did not have the User Management role.
  • Fixed an issue where Service Contacts could be added after the Episode End Date.
  • Fixed an issue where filtering on the Completion Status of an episode would could the drop down filter to disappear.
  • Uploads already fail with an error if Service Contact - Participants is ‘1: Individual client’ and Client Participation Indicator is not ‘1: Yes’. This validation is now also enforced via the data entry interface.
  • Fixed an issue where users with the Reporting role that are only associated with a single organisation couldn’t run reports.
  • Fixed an issue where the View Episodes table was not being updated after an Episode had been edited.
  • Fixed an issue when editing the Episode - Completion Status. Episode Open was being represented as a blank option. If you selected a value for Completion Status, the blank option would disappear. The blank option has been removed and Episode Open is explicitly given as an option.
  • Fixed an issue where a PHN would not be listed in the Upload drop down unless at least one Provider Organisation had already been created for that PHN.
  • Fixed an issue where inherited roles were not being indicated in the ‘Assigned Users’ tab.
  • Fixed an issue where no warning was displayed if a postcode was longer than 4 digits.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

PMHC MDS Data Specifications Update v1.0.11

We are also pleased to announce that PMHC MDS Data Specifications Update v1.0.11 was released on September 25, 2017. The following updates have been implemented:

Deletion of records in the PMHC MDS

Please note that deletion of records is being planned for a future release. Deletion will be possible via both the data entry interface and uploads. In order to allow organisations and third party developers to plan for allowing deletion in uploads we have released the planned specification. It is available at Deleting records. File format changes to accommodate deletion are backwards compatible with the current format.

Update to the PMHC MDS Service Provider Quick Reference Guide - 22/9/2017

September 22, 2017

The PMHC MDS Service Provider Quick Reference Guide Version 1.2 was released on September 22, 2017

The PMHC MDS Service Provider QUICK REFERENCE Guide is a resource intended to describe key issues and concepts related to the collection of, and provision of data to, the PMHC MDS for mental health service providers. For more detailed information regarding the PMHC MDS, see the PMHC MDS Data Specifications.

There are two versions of the PMHC MDS Service Provider Quick Reference Guide. If you are a service provider, it is recommended that you use the PDF version produced by the Department of Health. If you are a Primary Health Network, you can use the word version to tailor some of the information to your local context.

Section 9 of the PMHC MDS Service Provider Quick Reference Guide has been updated to reflect that where the client consents, identifiable data can be passed onto PHNs but only anonymised data will be provided to the Department of Health.

Update to the PMHC MDS - 12/9/2017

September 12, 2017

PMHC MDS Update v0.15.3

We are pleased to announce that PMHC MDS Update v0.15.3 was released on September 12, 2017.

he following updates and bugfixes have been implemented:<

  • Fixed an issue where the ‘Successfully saved to clipboard’ message was not being displayed in the SLK tab.
  • Fixed an issue where, after editing an episode, you remained on the ‘Edit Details’ tab instead of being taken to the ‘View Details’ tab.
  • Allowed the use of 9998 for a postcode for Face to Face sessions that are NOT No Show’s.
  • Fixed an issue where the number of announcements on the homepage was not being limited.
  • Fixed an issue where an error message was not being returned for certain invalid date of births on the Client Data Entry form.
  • Fixed an issue where the ATAPS service contact type was being shown for new service contacts, not just service contacts migrated from ATAPS.
  • Fixed an issue where some users were seeing organisations in the ‘Select Organisation’ drop down on the ‘System Reports’ tab for which they did not have the ‘Reporting’ role.
  • Fixed an issue where the date of uploads was not being correctly displayed.
  • Fixed an issue where an error was not being shown for an invalid Practitioner Year of Birth.
  • Removed the ‘Show test uploads’ checkbox from the upload page as this functionality is now provided by filtering the upload table.
  • A message is now displayed if you try to add a service contact to an organisation that does not have any Practitioners.
  • A message is now displayed if you try to add a client or practitioner when a PHN has not defined any Provider Organisations.

PMHC MDS outage on Sunday 3 September 2017

September 01, 2017

PMHC MDS outage on Sunday 3 September 2017

In addition to our regular system maintenance which occurs fortnightly on Wednesdays in the period 9:00pm-12:00pm AEST, we will be upgrading the database systems on Sunday at 8:00pm AEST.

As such, the PMHC MDS will be unavailable sometime in the period 8:00pm - 10:00pm AEST on Sunday 3 September, 2017.

If you are planning on using any of the data products during this time, we advise you to complete your work before 8:00pm AEST.

Thank-you for your patience whilst this maintenance is carried out.

Update to the PMHC MDS - 29/8/2017

August 29, 2017

PMHC MDS Update v0.15.2

We are pleased to announce that PMHC MDS Update v0.15.2 was released on August 29, 2017.

The following updates and bugfixes have been implemented:

  • Fixed an issue with the Date of Birth field in the SLK form displaying an error message when valid.
  • Fixed an issue where edit role was not saving changes.
  • Fixed an issue where in some instances the client search on the SLK was not returning all results.

Update to the PMHC MDS - 28/8/2017

August 28, 2017

PMHC MDS Update v0.15.1

We are pleased to announce that PMHC MDS Update v0.15.1 was released on August 28, 2017.

The following updates and bugfixes have been implemented:

  • Fixed an issue where in some instances upload error messages were not included in the notification email.
  • New service contacts are no longer presented with the “ATAPS” option in the Service Contact - Type dropdown.
  • Fixed an issue with dates not being displayed correctly in the upload summary listing.
  • Fixed an issue with Practitioner Key dropdown not containing all available options when editing Service Contacts.
  • The Date of Birth field in the SLK form will display an error message when invalid.

Update to the PMHC MDS - 25/8/2017

August 25, 2017

PMHC MDS Update v0.15.0

We are pleased to announce that PMHC MDS Update v0.15.0 was released on August 25, 2017.

The following features have been implemented:

  • An SLK generator within the client data entry forms has been implemented.
  • Provider Organisations can now be uploaded.

The following updates and bugfixes have been implemented:

  • Error messages have been made more descriptive.
  • Items 11-13 of the K10+ have been changed from text input to drop down fields.
  • Fields in the client data entry form have been reorganised to group related fields.
  • Fields in the practitioner data entry form have been reorganised to group related fields.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

PMHC MDS outage on Wednesday 30 August 2017

August 25, 2017

PMHC MDS outage on Wednesday 30 August 2017

In addition to our regular system maintenance which occurs fortnightly on Wednesdays in the period 9:00pm-12:00pm AEST, we will also be upgrading the database systems next Wednesday and as such our maintenance period will start an hour earlier at 8:00pm AEST.

As such, the PMHC MDS will be unavailable sometime in the period 8:00pm - 12:00pm AEST on Wednesday 30 August, 2017.

If you are planning on using any of the data products during this time, we advise you to complete your work before 8:00pm AEST.

Thank-you for your patience whilst this maintenance is carried out.

Update to the PMHC MDS - 28/7/2017

July 28, 2017

PMHC MDS Update v0.14.0

We are pleased to announce that PMHC MDS Update v0.14.0 was released on July 28, 2017.

The following features have been implemented:

  • A ‘Reporting’ tab has been added. Users who have been granted the ‘Reporting’ role will be able to see this tab.
  • Category E - Reports for data managers to monitor data supply - have been implemented.

The following updates and bugfixes have been implemented:

  • The ‘Data Extract’ tab has been moved to be a sub tab of the ‘Reporting’ tab.
  • Client - Client Key - no longer editable.
  • Client - Organisation Path - no longer editable.
  • Service Contact - Practitioner - Only practitioners associated with the Provider Organisation responsible for providing the service to the client will be listed.
  • Users should no longer be unexpectedly timed out.

The following upload errors have been fixed:

  • Episodes without a referral date that have collection occasions with a measure date will no longer generate an error.
  • K10+ and K5 collection occasions can now have both item scores and a total recorded, provided the item scores match the total. An error will be generated where the item scores and total do not match.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

ATAPS MDS to PMHC MDS data mapping

The ATAPS MDS to PMHC MDS data mapping documentation at https://docs.pmhc-mds.com/data-specification/ataps/ataps-pmhc-mapping.html has been updated to show the mapping of ATAPS MDS diagnosis fields to PMHC Principal Diagnosis and Additional Diagnosis where two ATAPS diagnosis fields have been specified.

Update to the PMHC MDS - 21/7/2017

July 21, 2017

PMHC MDS Update v0.13.3

We are pleased to announce that PMHC MDS Update v0.13.3 was released on July 21, 2017.

The following updates have been implemented:

  • Validation has been changed on Episode - Source of Cash Income so that responses other than ‘0: N/A - Client aged less than 16 years’ can be used if a client is less than 16 years of age.
  • Validation has been changed on Client - Proficiency in Spoken English so that responses other than ‘0: Not applicable (persons under 5 years of age or who speak only English)’ can be used if a client is less than 5 years of age or if they speak only English.

Update to the PMHC MDS - 20/7/2017

July 20, 2017

PMHC MDS Update v0.13.2

We are pleased to announce that PMHC MDS Update v0.13.2 was released on July 20, 2017.

The following updates have been implemented:

  • Users who have been granted the ‘Data Entry’ role can now add and edit K10+ and K5 information.
  • The Upload tab has been made more responsive

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Update to the PMHC MDS and Data Specifications - 11/7/2017

July 11, 2017

PMHC MDS Update v0.12.3

We are pleased to announce that PMHC MDS Update v0.12.3 was released on July 11, 2017.

The following updates have been implemented:

  • The ‘Client Data’ tab has been renamed ‘Data Entry’
  • The Practitioners sub tab has been moved out of the Organisations tab and into the Data Entry tab. This resolves an issue where users who only had the ‘Data Entry’ role could not add/edit Practitioners.

PMHC MDS Data Specifications Update v1.0.10

We are also pleased to announce that PMHC MDS Data Specifications Update v1.0.10 was released on July 7, 2017.

The following data item has been added:

Update to the PMHC MDS and Data Specifications- 30/6/2017

June 30, 2017

PMHC MDS Update v0.12.0

We are pleased to announce that PMHC MDS Update v0.12.0 was released on June 30, 2017.

The following functionality has been added:

  • Client, Episode and Service Contact information can now be added and edited for users who have been granted the ‘Data Entry’ role.

PMHC MDS Data Specifications Update v1.0.9

We are also pleased to announce that PMHC MDS Data Specifications Update v1.0.9 was released on June 30, 2017.

The following data item has been added:

Release of the ATAPS MDS to PMHC MDS data mapping and update to the PMHC Data Specifications

June 26, 2017

Release of the ATAPS MDS to PMHC MDS data mapping

We are pleased to announce that the ATAPS MDS to PMHC MDS data mapping was released on June 26, 2017 and is now available at https://docs.pmhc-mds.com/data-specification/ataps/ataps-pmhc-mapping.html.

PHNs who are implementing new client systems and mapping the ATAPS data to PMHC data need to ensure that their data mapping conforms with this mapping specification.

Please note: we are still in the process of investigating the mapping of ATAPS diagnoses fields to PMHC Principal Diagnosis and Additional Diagnosis fields where multiple ATAPS diagnosis fields have been selected. In order to allow PHNs to access this mapping in a timely manner we are releasing it without having finished this investigation. Further announcements will be made when this investigation is complete.

PMHC MDS Data Specifications Update v1.0.8

We are also pleased to announce that PMHC MDS Data Specifications Update v1.0.8 was released on June 26, 2017.

The following data items have been updated:

  • Data model and specifications

    • Record formats

      • Episode

        • Updated Episode - Principal Diagnosis to add the following response codes:

          • 100: Anxiety disorders (ATAPS)
          • 200: Affective (Mood) disorders (ATAPS)
          • 300: Substance use disorders (ATAPS)
          • 400: Psychotic disorders (ATAPS)
        • Updated Episode - Additional Diagnosis to add the following response code:

          • 000: No additional diagnosis
          • 100: Anxiety disorders (ATAPS)
          • 200: Affective (Mood) disorders (ATAPS)
          • 300: Substance use disorders (ATAPS)
          • 400: Psychotic disorders (ATAPS)
      • Service Contact

INFORMATION and ACTION: PHN CEO - Primary Mental Health Care Minimum Data Set Update

June 21, 2017

The below circular was sent to PHN CEOs on Tuesday 20 June 2017.

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Dear PHN CEOs,

From 1 July 2017, PHNs are expected to be uploading data into the Primary Mental Health Care Minimum Data Set (PMHC MDS). The following provides CEOs an update on the transition to full compliance and the master client index.

Transition to Full Compliance

Previous communications have indicated that the existing Access to Allied Psychological Services (ATAPS) / Mental Health Services in Rural and Remote Areas (MHSRRA) MDS would be shut down when the PMHC MDS data entry interface was implemented. Due to difficulties in converting the data between the two systems, the ATAPS/MHSRA system will continue until further notice.

From 1 July 2017, full compliance with the PMHC MDS is still expected. However, this means all consenting clients referred for mental health services from 1 July 2017 have information entered into the PMHC MDS. Existing clients whose data has been entered into the ATAPS / MHSRRA MDS may continue to do so. However, new referrals should NOT be entered into the ATAPS / MHSRRA MDS from 1 July 2017.

Options for reporting and transferring active ATAPS referrals into the new PMHC MDS have been considered by the PMHC MDS Working Group and three options have been agreed for addressing the needs. Each PHN must choose only one option, their preferred option, of the three presented below.

Once selected, please have your PMHC MDS Data Primary User advise your preferred option to Strategic Data at support@pmhc-mds.com by 1 July 2017. Strategic Data will then work with the PHN on their preferred option.

Option one

The ATAPS / MHSRRA MDS will be kept online for up to 12 months to allow for those existing client referrals already receiving services under the old ‘ATAPS’ system to be maintained until all sessions associated with that referral are complete.

This option requires PHNs and their organisations to work with two data collections, ie: The PMHC MDS for new clients / episodes commencing post 1 July 2017 and the old ATAPS system for existing clients who have not completed their treatment.

Option two

Strategic Data will provide the PHN an ATAPS MDS data extract in PMHC MDS upload format. The extract will contain ATAPS clients and their associated data where a client had an associated session in the last 12 months.

Note that, ATAPS does not associate clients with provider organisations, which is a structural element required for the PMHC MDS. Therefore, the organisation path in this extract will be empty and the PHN will need to assign each client to their correct provider organisation. Any other data which cannot be mapped from ATAPS to PMHC data definitions will be set as missing. Each record will have the ‘!ATAPS’ tag added so records exported from ATAPS can be identified in future analysis.

This option will require significant work by the PHN to assign provider organisations to each client and significant amounts of missing data on the migrated clients.

Option three

Where PHNs are implementing new clients systems, they may choose to map the ATAPS data to PMHC data and then upload to the PMHC MDS directly from their client system. PHNs choosing this option will be provided with specifications of the mapping of ATAPS to PMHC format being used to produce the ATAPS MDS data extract at option two. This option requires PHNs to follow this mapping format to provide consistency in mapped ATAPS data.

Master Client Index

The current PMHC MDS specification requires a Client Key that is unique and stable at the PHN regional level, not at the provider organisation level. The purpose of the Master Client Index is to help PHNs and their provider organisations manage client information across the PHN region. This requirement has proven problematic for PHNs and is being worked through by the PMHC MDS Working Group.

To determine what issues exist with managing the client key and possible solutions, nine PHNs worked with Strategic Data to describe their models for triaging patients, the information systems being used by PHNs and provider organisations, the ease of updating information systems and resources available for manual reconciliation of clients.

As a result of this work, a Master Client Index is not possible at this time, and as such, will not be a requirement for full compliance from 1 July 2017. The requirement will now be organisational uniqueness instead of regional level uniqueness until this can be addressed.

The PMHC Working Group agrees that the opportunity for national and regional level uniqueness is an aspiration and will continue to be investigated by the Department. The Department is currently looking into the use of Healthcare Identifiers and will provide you with updates as this work progresses.

If you have any further queries, please email: mentalhealthdata@health.gov.au.

Thank you.

Kind regards,

Mental Health Data and Funding Section
Mental Health Services Branch
Health Services Division
Department of Health

Update to the PMHC MDS Service Provider Quick Reference Guide - 19/6/2017

June 19, 2017

The PMHC MDS Service Provider Quick Reference Guide Version 1.1 was released on June 19, 2017

The PMHC MDS Service Provider QUICK REFERENCE Guide is a resource intended to describe key issues and concepts related to the collection of, and provision of data to, the PMHC MDS for mental health service providers. For more detailed information regarding the PMHC MDS, see the PMHC MDS Data Specifications.

There are two versions of the PMHC MDS Service Provider Quick Reference Guide. If you are a service provider, it is recommended that you use the PDF version produced by the Department of Health. If you are a Primary Health Network, you can use the word version to tailor some of the information to your local context.

The PMHC MDS Service Provider Quick Reference Guide has been updated to correct links to the PMHC MDS documentation.

Update to the PMHC MDS - 14/6/2017

June 14, 2017

We are pleased to announce that PMHC MDS Update v0.11.1 was released on June 14, 2017.

The following functionality has been added:

  • Practitioner information can now be added and edited for users who have been granted the ‘Data Entry’ role.
  • CSV uploads can now be contained within a folder in the zip file.
  • The Episode Details tab now highlights when a referral is a Suicide Referral.

PMHC MDS Data Specifications Update v1.0.7 was released on June 14, 2017.

The following data items have been updated and should be used when a service contact is a ‘No Show’.

PMHC MDS Newsletter 2

May 31, 2017

Let's discuss PMHC MDS.

We are fast approaching the end of the financial year.

With Primary Health Networks (PHNs) now focused on new and existing contracts with Provider Organisations (PO) we want to further clarify the timelines and requirements for the PMHC MDS.

The Department is aware that 2016-17 is a transitional year however 2017-18 is expected to have comprehensive mental health services data collection.

Upload functionality has been available on the PMHC MDS since November 2016. All PHNs are expected to start uploading their data in preparation for 1 July 2017.

In the next few weeks, data entry will start to be rolled out in a staged process. Data entry will be available in the following order:

  • Practitioners
  • Clients
  • Episodes
  • Service Contacts
  • K10+
  • K5
  • SDQ

Strategic Data have been working on the transitional development of an ATAPS data extract that will allow active ATAPS data to be exported to the PMHC MDS. More news on this process will be released soon.

If you aren't sure what your PHN should be doing to be prepared for 1 July, please contact support@pmhc-mds.com and we'll organise a time to discuss options that would best suit your circumstances.

Getting Started on the PMHC MDS

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Service Provider Quick Reference Guide.

The PMHC MDS Service Provider Quick Reference Guide has been added to the PMHC MDS website.

The PMHC MDS Service Provider QUICK REFERENCE Guide is a resource intended to describe key issues and concepts related to the collection of, and provision of data to, the PMHC MDS for mental health service providers.

There are two versions of the PMHC MDS Service Provider Quick Reference Guide. If you are a service provider, it is recommended that you use the PDF version produced by the Department of Health. If you are a Primary Health Network, you can use the word version to tailor some of the information to your local context.

This guide has been added to the resources available on pmhc-mds.com

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Helpdesk's hottest tip

Data Consistency Requirements for Manual Upload of File/Worksheet

Data elements for each file/worksheet are defined at Record Formats and as outlined in File Format Specifications please note the following important points:

  • All files must be internally consistent.
  • An example of what this means is that for every row in the episode file/worksheet, there should be a corresponding client in the client file/worksheet.
  • It also means that for every episode included in an upload file, you must include ALL service contacts and collection occasions for that episode. Any service contacts and collection occasions, for that episode, that are not included will be removed from the PMHC MDS. Please note: It is no longer true that service contacts and collection occasions that are not included will be removed. As of 25/10/2017 records are deleted according to the specifications at Deleting records.
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What are the hot topics?

The PMHC MDS Helpdesk has had a few similar enquiries from various PHNs recently, and we thought it would be valuable to share these.

Specification Definitions

Each data item has associated notes that provide guidance on which response to use. By clicking on the Record Formats field name this will take you to the field definition which outlines the associated notes.

Client Consent

All data can be uploaded to the PMHC MDS, regardless of the consent flag. We have added more details to the Client consent information to explain how this data will be managed by the PMHC MDS - READ MORE

First Uploads

Now is the right time for PHNs and Provider Organisations to be testing uploads. Start small and test how the system responds to ensure that you have the base file format fundamentals for the uploads file/worksheet. Once the initial small uploads are successful, you'll find it much easier to roll out the system from there. For Upload Specification information - READ MORE

PHNs can request a 'Test' Organisation

If PHNs would like to set up a test organisation for initial upload tests with fictitious/test data, then PHNs can request one to be created on the separate Developers PMHC MDS. Just follow the instructions as outlined for software developers - READ MORE

Client Key

We understand that PHNs are having difficulty with the requirement for there to be a stable and unique client key across their provider organisations. This is the problem that the Master Client Index (MCI) is being designed to help with.

Strategic Data have analysed the feedback from the one on one discussions with the volunteer PHNs, and passed this feedback onto The Department of Health. Options are currently being discussed. Once a decision has been reached it will be communicated to all PHNs.

Reporting timelines

The PMHC MDS won't remind users to upload data. PHNs will receive reporting dates from the Department. PHNs will need to manage within their own systems and remind Provider Organisations to upload if required. We have listed a minimum expectation for upload timelines on the PMHC documentation site - READ MORE

ATAPS news list communication

The ATAPS mailing list will no longer receive messages from the evaluation team at The University of Melbourne reminding them to upload data. This has caused some recent confusion for current Provider Organisations who are reporting data to the old ATAPS MDS. It is the responsibility of PHNs to manage the data that is entered into the ATAPS MDS.

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PMHC MDS Mailing List

PMHC MDS Mailing List Subscribers along will all PMHC MDS Users will receive release update and Department announcements.

When changes are made to the PMHC MDS we will send an alert via an email list. PMHC MDS users are automatically added to this list, however, sometimes other Primary Health Network or Provider Organisation staff who do not have accounts wish to be informed of updates.

These staff can email support@pmhc-mds.com and request to be added to the PMHC MDS mailing list - READ MORE

We also have a mailing list specifically for third-party developers. Again they can email support@pmhc-mds.com and ask to be added to the developers mailing list - READ MORE

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What to expect next?

Let us delve into the developer's world - If you are game then we are too.

We understand you are all keen to hear more on what is currently in the development pipeline, and there are a lot of exciting features set with new releases to become a regular occurrence.

Since our last PMHC MDS Helpdesk News Bulletin we have developed and released:

Milestone Releases

From recent Helpdesk PHN enquiries and discussions, Strategic Data has been able to advocate that for PHNs the Data Entry interface is more important to them than the Outcome Measures Self Service Interface. The Department has approved this development priority change and Strategic Data resources have been moved accordingly.

In order to get Data Entry functionality to PHNs as soon as possible, development of this feature has been split into several components. The first of these, Viewing Client Data, was released in v0.9.2. As mentioned above, the remaining features will be rolled out iteratively over the coming weeks.

Next Milestone Releases will be:

  • Practitioners Data Entry Interface
  • Client Data Entry Interface
  • Episode Data Entry Interface
  • Service Contacts Data Entry Interface
  • K5 and K10+ Outcome Measures Data Entry Interface
  • SDQ Outcome Measures Data Entry Interface
  • Online K5 and K10+ Outcome Measures Self-Service Interface

Reporting is still in the early stages of development. Initial reports will be designed to assist data managers monitor the data that has been uploaded/entered into the PMHC MDS.

Stage Two

Once data entry has been implemented we will continue to focus on the remaining Stage Two developments. Releases for these items will continue throughout this year.

Once more information is available, we will circulate more specific timelines. Please regularly check the announcements on the PMHC MDS home page to keep informed.

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Who to contact?

A dedicated Help Desk is available to support Primary Health Networks and Provider Organisations implementing the PMHC in relation to the minimum data set system.

With Daylight Saving changes, the PMHC MDS Helpdesk is open from 10am - 6pm AEST.

We are continually trying to improve the user experience, and greatly appreciate your questions, feedback and suggestions. Please don't hesitate to drop us a line or two on support@pmhc-mds.com.

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Useful Links

User Guide FAQs Specifications Announcements

Update to the PMHC MDS - 26/5/2017

May 26, 2017

PMHC MDS Update v0.10.0 was released on May 26, 2017.

The following enhancements have been implemented:

The following upload errors have now been fixed:

  • Uploads with zero length files are now reported correctly.
  • Better error reporting for records that do not satisfy cross-table validation constraints.

PMHC MDS website update on May 26, 2017.

The PMHC MDS Service Provider Quick Reference Guide was added to the PMHC MDS website:

The PMHC MDS Service Provider QUICK REFERENCE Guide is a resource intended to describe key issues and concepts related to the collection of, and provision of data to, the PMHC MDS for mental health service providers. For more detailed information regarding the PMHC MDS, see the PMHC MDS Data Specifications.

There are two versions of the PMHC MDS Service Provider Quick Reference Guide. If you are a service provider, it is recommended that you use the PDF version produced by the Department of Health. If you are a Primary Health Network, you can use the word version to tailor some of the information to your local context.

Update to the PMHC MDS and Data Specifications - 18/5/2017

May 18, 2017

PMHC MDS Update v0.9.2 was released on May 18, 2017.

The following functionality has been added:

  • The ‘Data Entry’ role has been added.
  • A ‘Client Data’ tab is now available for users who have been granted the ‘Data Entry’ role.
  • Client data can now be searched and viewed.
  • Episode/Service Contact/Collection Occasion and Practitioner information can now be viewed.

Users who have already been granted the ‘User Management’ role have automatically been granted the ‘Data Entry’ role. These users will need to login to the PMHC MDS and grant the ‘Data Entry’ role to any other users that should be able to view and in the future, modify data.

PMHC MDS Data Specifications Update v1.0.6 was released on May 18, 2017.

This update includes the following changes:

  • Data model and specifications

    • Record formats

      • Practitioner

        • Updated Organisation Path to specify the Provider Organisation providing a service to the client.
        • Updated Organisation Key to specify the key uniquely identifies the Provider Organisation to the Primary Health Network.
      • Client

        • Updated Organisation Path to specify the Provider Organisation providing a service to the client.
        • Updated Organisation Key to specify the key uniquely identifies the Provider Organisation to the Primary Health Network.
      • Episode

        • Updated Organisation Path to specify the Provider Organisation providing a service to the client.
        • Updated Organisation Key to specify the key uniquely identifies the Provider Organisation to the Primary Health Network.
      • Collection Occasion

        • Updated Organisation Path to specify the Provider Organisation providing a service to the client.
        • Updated Organisation Key to specify the key uniquely identifies the Provider Organisation to the Primary Health Network.
      • Service Contact

        • Updated Organisation Path to specify the Provider Organisation providing a service to the client.
        • Updated Organisation Key to specify the key uniquely identifies the Provider Organisation to the Primary Health Network.
  • Upload specification

    • File types

      • Updated Upload specification to specify practitioners.csv filename in zipped CSV uploads.

Update to the PMHC MDS Data Specifications - 1/5/2017

May 01, 2017

PMHC MDS Data Specifications Update v1.0.5 was released on May 1, 2017.

This update includes the following changes:

  1. Episode - Added more description to Episode - Client Consent to Anonymised Data
  2. Service Contact - Changed wording of Service Contact - No Show to specify ‘intended participant(s)’ instead of ‘client’
  3. Outcome Collection Occasion - K10+ updated reference to Q11-14 ‘missing’ replacing ‘not applicable’

Master Client Index Volunteer Request - 29/3/2017

March 29, 2017

Stage 2 development of the Primary Mental Health Care Minimum Dataset (PMHC MDS) is currently underway. A requirement of the PMHC MDS is that a client key must be unique within each Primary Health Network (PHN) independent of the treating organisation. It is the responsibility of PHNs and Provider Organisations to co-ordinate to maintain this identifier. Clients should not be assigned multiple keys within the same PHN.

In order to help maintain the client key, a component of Stage 2 is to develop a Master Client Index (MCI). It is envisaged that Provider Organisations will be able to access the MCI in order to locate existing clients at other Provider Organisations with the same PHN and match the client key, or create a new client if the client does not yet exist in the MCI.

In order to ensure that the MCI meets the needs of PHNs and Provider Organisations we would like to discuss the requirements with a volunteer group of PHNs and their Provider Organisations. These discussions would take the form of teleconferences and possibly one on one phone calls.

Organisations who are willing to volunteer are requested to email support@pmhc-mds.com by 7 April 2017.

Update to the PMHC MDS - 15/3/2017

March 15, 2017

PMHC MDS Update v0.8.1 was released on March 15, 2017.

The following functionality has been added:

  • Organisations have been limited to two levels - Primary Health Networks and Provider Organisations.
  • Organisations can now be made inactive

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

PMHC MDS Newsletter 1

March 08, 2017

Let's discuss PMHC MDS.

The Primary Mental Health Care Minimum Data Set (PMHC MDS) is live and ready for you to use in a way that best suits your organisation.

With Primary Health Networks (PHNs) well underway to understanding how they will manage the PMHC MDS and developing best practice principles around collecting data, it is always a good opportunity to revisit the big picture discussion points. We have listed these on Getting Started on the PMHC MDS.

If you need a bit of inspiration or just want to ensure that you are on the right track with rolling out the PMHC MDS, please feel free to send the PMHC MDS Helpdesk an email on support@pmhc-mds.com to organise a time to chat further with us to answer any lingering question you may have. We are here to help make this transition as seamless as possible and it is also a great opportunity for us to understand what could be causing obstacles to PHNs.

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Helpdesk's hottest tip.

Inform new users of the PMHC MDS invitation process

To avoid the invitation email and/or SMS token being deleted, it is always best to notify a user that you will be sending them a PMHC MDS invitation. Inform them that they will receive an invitation by email from noreply@strategicdata.com and a verification code via SMS. Please also provide them with the link to the online User Guide to read the steps they will need to complete to Accept an invitation to become a PMHC MDS User.

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What are the hot topics?

The PMHC MDS Helpdesk has had a few similar enquiries from various PHNs recently, and we thought it would be valuable to share these.

MHNIPS data collection

The Department of Health is expecting all commissioned Mental Health Nursing services data from July 2016 to be entered into the PMHC MDS - READ MORE

Capturing additional data

Organisations may collect extra information for their own analysis however this information does not need to be submitted to the PMHC MDS - READ MORE

Fictitious data testing

The MDS is live and data uploads will be recorded. Real PMHC data can be trialled by uploading in test mode, whereas fictitious data should be trialled with a 'Test Organisation' on developers.pmhc-mds.net - READ MORE

Assignment of unique keys

PHNs have raised a number of queries about the assignment of unique keys.

  • Visit Identifier Management under Data Specifications - READ MORE
  • We have also dedicated a section on the FAQs page - READ MORE

Personal mobile phones

If a user is uneasy with providing their personal mobile phone number, please assure them that this mobile is only used by the PMHC MDS profile management system to deliver the verification code via SMS. This is used to activate their profile, reset their password or if a password is forgotten or expires. Users' mobile phone numbers are not listed or able to be viewed by other users within the PMHC MDS - READ MORE

Invitation failed error - An outstanding PMHC MDS invite exists

An invitation will be valid for 7 days and you can not resend an invitation within this time whilst a token is still valid.

  • If this user didn't receive the email invitation, ask them to double check their junk mail folder and search for an email sent from noreply@strategicdata.com.au. Otherwise they should contact the helpdesk on support@pmhc-mds.com.
  • If this user didn't receive or deleted the email invitation or the SMS token, ask them to contact the helpdesk on support@pmhc-mds.com as we can reissue it.
  • If the user has incorrectly entered their token after several attempts, this will cause the previous token to be invalid, then you will no longer receive this message and the invitation will be able to be resent again.
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We would like to know you better!

How many commissioned provider organisations do you have?

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What to expect next?

Let us delve into the developer's world - If you are game then we are too.

Now that you have had the opportunity to see the basic PMHC MDS in the December training sessions, I'm sure you are all keen to hear more on what is currently in the development pipeline, and there are a lot of exciting features currently consuming our developers' time.

The below milestones have been set with new releases to become a regular occurrence. Some features may be a lot of work for a back end developer but will offer minimal visual impact to the current user interface, others will have a significant change to the look and will streamline user functionality, or to provide additional and much awaited tools to the website.

Next Milestone Releases will be:

  • Limit organisation structure to two levels
  • View Client Data
  • Online K5 client/practitioner tool
  • Basic Summary Reports
  • Online K10+ and SDQ client/practitioner tools

Our long term goal is still focussed on Stage Two release. As the Department has previously announced, it is scheduled for mid 2017 and will feature:

  • Data Entry Interface
  • Comprehensive Reports
  • Master Client Index

We are continually trying to improve the user experience, and greatly appreciate your questions, feedback and suggestions, so please don't hesitate to drop us a line or two at support@pmhc-mds.com.

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Information Icon

Who to contact?

A dedicated PMHC MDS Helpdesk has been developed to be your first point of call for anything related to the PMHC MDS so please don't feel afraid to reach out and contact us.

We are ready and eager to help you with any general enquiries, to discuss the specification requirements, to assist you to get a better understanding of what is next and to host training on how to use the PMHC MDS. We are more than happy to organise meetings with you to guide you with heading in the right direction and to ensure that you have a best practice approach within your PHN and commissioned service providers. The Helpdesk will provide support to any current and future PHN or commissioned service provider PMHC MDS user, third party developers, and data analysts.

If we don't know the answer to a question, we will go out of our way to find the answer for you. We aim to be more than just another technical data focused helpdesk.

The PMHC MDS Helpdesk is open from 9am - 6pm AEDT and we are only ever an email away - support@pmhc-mds.com.

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Useful Links

User Guide FAQs Specifications Announcements

Update to the PMHC MDS - 24/2/2017

February 24, 2017

PMHC MDS Update v0.7.5 was released on February 24, 2017.

The following functionality has been added:

  1. The ‘Reporting’ role has been added.
  2. A ‘Data Extraction’ tab is now available for users who have been granted the ‘Reporting’ role.

Data extraction allows users to select a Primary Health Network or Provider Organisation and a date range to download the data contained in the PMHC MDS for the criteria selected. The downloaded data conforms to the upload specification.

Users who have already been granted the ‘User Management’ role have automatically been granted the ‘Reporting’ role. These users will need to login to the PMHC MDS and grant the ‘Reporting’ role to any other users that should be able to download data.

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/.

Separate PMHC MDS now available for software developers to test upload files - 17/2/2017

February 17, 2017

A new instance of the PMHC MDS is now available for third party software developers to test their upload files. This instance is available at https://developers.pmhc-mds.net/.

In order to obtain an account on https://developers.pmhc-mds.net/ developers will need to email support@pmhc-mds.com a Letter of Authority on their company’s letterhead containing the following details:

  1. The name of the person the account is for
  2. The email address of the person
  3. Contact telephone number
  4. Mobile phone number
  5. Request access to the ‘Test [Your Company Name]’ Organisation

Please note that real data should not be uploaded to https://developers.pmhc-mds.net/. It is being provided for testing purposes only.

PHN’s and their provider organisations are encouraged to forward this announcement onto any relevant third-party software developers.

Update to the PMHC MDS and Data Specifications - 10/2/2017

February 10, 2017

PMHC MDS Update v0.6.1 was released on February 10, 2017.

The following functionality has been added:

  1. Sub tabs have been added to each of the ‘Organisations’, ‘Users’ and ‘Upload’ tabs in order to group information in a more user friendly manner.
  2. Uploads can now include a value of 9 - Missing/Not stated for Episode - Homelessness

The user guide has been updated to reflect these updates. It is available at https://docs.pmhc-mds.com/user-documentation/

PMHC MDS Data Specifications Update v1.0.4 was released on February 10, 2017.

The updates includes the following changes:

  1. Updated the data model diagram to explicitly show Primary Health Network Organisations and Provider Organisations
  2. Added more description to Organisation Path for Client, Episode, Service Contact, Collection Occasion and Practitioner records
  3. Episode - Homelessness Flag updated to include missing/not stated value of 9

The Department of Health’s ‘Department response to issues raised by PHNs’ document has now been incorporated into the online Frequently Asked Questions section at https://docs.pmhc-mds.com/faqs/concepts-processes/. Answers to questions will be added there. The existing PDF will no longer be maintained and will be removed from the website.

Update to the PMHC MDS - 30/12/2016

December 30, 2016

PMHC MDS Update v0.5.3 was released on December 30, 2016.

The following functionality has been added:

  • The Organisations tab has been restructured so that only top level organisations are shown in the table on the Organisation tab. Suborganisations are now shown in their own table on the details page of their parent organisation.
  • A Test Mode has been added for uploads. If you select the ‘Upload as test data’ checkbox on the Uploads tab, your data will be verified but the PMHC MDS database will not be updated.
  • A ‘Status of Previous Uploads’ table has been added to the Uploads tab. This allows you to view the status of uploads through your web browser instead of having to rely on the generated emails. You are also able to download the original file associated with each upload.
  • Multiple organisations can now be included in the one upload.

The user guide has been updated to reflect these roles, available at https://docs.pmhc-mds.com/user-documentation/.

The PMHC MDS team would like to wish everyone a Happy New Year.

PMHC MDS Resources Documentation update - 16/12/2016

December 16, 2016

The documentation at https://www.pmhc-mds.com/resources/ has been updated.

The following documents have been updated:

The following documents are now available:

Update to the PMHC MDS - 29/11/2016

November 29, 2016

PMHC MDS Update v0.4.2 was released on November 29, 2016.

The ‘User Management’ role has been split with a new role ‘Organisation Management’ being created. Primary Contact users have had the ‘Organisation Management’ role added to their account.

The ‘User Management’ role now only allows a user to invite new users to use the PMHC MDS and also manage the roles that the user has. It no longer allows you to manage provider organisations.

The ‘Organisation Management’ role allows a user to add and manage provider organisations.

The Primary Contact user will need to provide any other users at their organisations with the ‘Organisation Management’ role if appropriate.

The user guide has been updated to reflect these roles, available at https://docs.pmhc-mds.com/user-documentation/

UPDATE regarding the Primary Mental Health Care Minimum Data Set - Request for nominations to be early adopters

October 14, 2016

The below circular was sent to PHN CEOs on Friday 14 October 2016.

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Dear PHN CEOs

The Primary Mental Health Care Minimum Data Set (PMHC MDS) will be available for all Primary Health Networks (PHNs) to commence uploading data in early December. Prior to this we are looking for between 5 and 10 PHNs to volunteer as early adopters. These PHNs will commence upload from the 7th of November, and help us to streamline the system prior to making it available to all PHNs from the beginning of December.

We would like some of the early adopters to be uploading zipped csv files and some to be uploading Excel spreadsheets. They will need to be willing to provide feedback on the process used to give the primary contact user access to the system, the usability of the system, and the documentation and training.

Benefits of moving to the PMHC include:

  • Early access to features which are not included in the ATAPS/MHSRRA MDS:
  • Partitioning of provider organisations within a PHN so that provider organisations can only access their own data.
  • Delegation of user management to each provider organisation.
  • Reduced data collection burden due to not needing to collect data items that have been retired from the ATAPS/MHSRRA MDS.

Please email support@pmhc-mds.com by Friday the 28th of October, 2016 if you would like to volunteer. PHNs who have been selected to be early adopters will be notified on Wednesday the 2nd of November, 2016.

Additionally there are still a few PHNs who have not yet submitted a ‘Letter of Authority’ it would be appreciated if you could address this as a matter of priority. If you are unsure we will be following up with individual PHN’s in the next two weeks.

Thank you.

Kind regards,

Mental Health Data and Funding Section
Mental Health Services Branch
Health Services Division
Department of Health

Update to the PMHC MDS Data Specifications - 6/10/2016

October 13, 2016

PMHC MDS Data Specifications Update v1.0.1 was released on October 6, 2016.

This update includes the following changes:

Primary Mental Health Care Minimum Data Set Circular

September 28, 2016

Dear PMHC MDS Reference Group,

Please find attached the Primary Mental Health Care Minimum Data Set (PMHC MDS) Circular, that was sent to PHN CEOs on Thursday 23 September 2016. This circular provides advice on the commencement and implementation arrangements for the PMHC MDS. This circular will also be available through the PHN website soon, at the following link: Open URL.

Regards,

Mental Health Data and Funding Section
Mental Health Services Branch
Health Services Division
Department of Health